Senior Grant Accounting & Compliance Manager

The Senior Grant Accounting & Compliance Manager provides leadership and oversight for the financial management accounting billing reporting and compliance of YWCAs portfolio of federal state local and private grants.

This position serves as a key connection between Finance Programs and organizational leadership to ensure grant revenue and expenditures are accurately recorded reconciled billed and reported in accordance with grant agreements nonprofit accounting standards Uniform Guidance and organizational policies.

The Senior Grant Accounting & Compliance Manager plays a lead role in organizational audit readiness including preparation and reconciliation of theSchedule of Expenditures of Federal Awards (SEFA) coordination of Single Audit requirements preparation of audit schedules and PBC documentation and responding to auditor and funder requests.

The ideal candidate brings strong grant accounting experience and can move comfortably between detailed financial work regulatory compliance audit preparation and partnership with program leaders.

WORK TYPE:Hybrid. This position is based in the Seattle metropolitan area. Candidates must reside within commuting distance of our King or Snohomish County worksites. Regular travel throughout King and Snohomish counties is required for meetings collaboration training and other business needs. Relocation assistance is not available.

LOCATION REQUIREMENT: Must currently reside within commuting distance of Seattle WA and be able to work onsite as scheduled. Relocation assistance is not available for this position.

SEFA Single Audit and Audit Readiness

• Lead the preparation and reconciliation of the organizations annual Schedule of Expenditures of Federal Awards (SEFA).
• Maintain accurate identification of federal awards including Assistance Listing/ALN numbers pass-through entities federal expenditures and subrecipient activity.
• Serve as a key organizational resource for Single Audit requirements under Uniform Guidance (2 CFR Part 200 Subpart F).
• Prepare and coordinate Prepared by Client (PBC) schedules supporting documentation grant reconciliations and other materials requested by external auditors.
• Partner with Finance and program teams to respond to auditor questions testing selections and documentation requests.
• Support corrective action plans and remediation of audit or monitoring findings.
• Maintain ongoing audit readiness rather than relying solely on year-end preparation.

Grant Accounting

• Oversee the financial management and accounting of federal state local and private grants and contracts.

• Review grant revenue expenditures general ledger activity and supporting documentation to ensure transactions are accurate properly coded and recorded in the appropriate grant and accounting period.
• Perform and/or oversee regular grant reconciliations between the general ledger grant billing records budgets and funder reports.
• Ensure grant expenditures meet applicable standards for allowability allocability reasonableness consistency and adequate documentation.
• Review grant budgets and actual expenditures identify variances and partner with program and finance leaders to address financial issues.
• Support grant budget development modifications amendments and closeout activities.
• Monitor restricted revenue receivables deferred revenue and grant-related balance sheet accounts as applicable.
• Support month-end and year-end accounting activities related to grants and restricted funding.

Grant Billing and Revenue

• Oversee and/or directly prepare grant billings reimbursement requests invoices and financial reports to government and private funders.
• Ensure grant billings reconcile to the general ledger and are supported by appropriate documentation.
• Monitor outstanding grant receivables and follow up on payment discrepancies or delayed reimbursements.
• Review grant billing processes and internal controls to promote accuracy consistency and timely reimbursement.
• Provide oversight and technical guidance to staff responsible for grant billing and related accounting functions.

Grant Compliance and Monitoring

• Review grant agreements contracts award documents and amendments to identify financial and compliance requirements.
• Monitor grant-funded programs for compliance with funding requirements Uniform Guidance organizational policies and applicable regulations.
• Develop and maintain tracking systems for grant reporting requirements financial deliverables deadlines and compliance obligations.
• Conduct periodic financial compliance reviews and risk assessments.
• Identify potential compliance issues and work collaboratively with Finance Programs and leadership to develop corrective actions.
• Support funder monitoring visits desk reviews and regulatory inquiries.

Internal Controls and Compliance

• Develop evaluate and strengthen internal controls related to grant accounting billing reporting documentation and compliance.
• Monitor changes to federal grant regulations Uniform Guidance and other applicable funding requirements.
• Ensure appropriate documentation and record retention for grant expenditures and financial reporting.
• Support compliance related to procurement cost allocation indirect costs time and effort documentation and subrecipient monitoring when applicable.
• Develop and update grant accounting and compliance policies and procedures.

Partnership and Training

• Serve as a trusted financial and compliance resource to program managers Finance staff senior leadership and other stakeholders.
• Provide training and technical assistance regarding grant budgets allowable costs documentation financial reporting and compliance requirements.
• Translate complex accounting audit and regulatory requirements into clear and practical guidance for non-financial staff.
• Promote strong financial stewardship and continuous improvement in grant management practices across the organization.

• Bachelors degree in Accounting or a related field required. An equivalent combination of education and directly relevant grant accounting experience may be considered.
• Minimum of 57 years of progressively responsible experience in grant accounting nonprofit accounting financial compliance government contract accounting or auditing.
• Demonstrated experience with Uniform Guidance (2 CFR Part 200) including federal cost principles and requirements related to allowable and allocable costs.
• Demonstrated experience managing the financial requirements of federal state local and private grants and contracts.
• Strong working knowledge of nonprofit accounting principles restricted funding and grant revenue and expenditures.
• Experience preparing reconciling or providing significant support for the Schedule of Expenditures of Federal Awards (SEFA).
• Experience supporting an organization subject to a Single Audit including preparing PBC schedules gathering supporting documentation responding to audit selections and working with external auditors.
• Hands-on experience with grant billing and reimbursement including preparation or review of grant invoices reimbursement requests financial reports and supporting documentation.
• Experience reconciling grant expenditures and revenue to the general ledger grant budgets billing records and funder reports.
• Experience using accounting ERP systems and Microsoft Excel to analyze reconcile and report financial information.
• Strong analytical and financial reconciliation skills with a high level of attention to accuracy and detail.
• Ability to interpret complex grant agreements and financial requirements and communicate them clearly to program staff and organizational leaders.

  PREFERRED QUALIFICATIONS

• Experience working within the Finance or Accounting function of a nonprofit organization with significant government funding.
• Experience strengthening internal controls financial processes and organizational audit readiness.