Senior Executive Assistant – VP, Patient Access and Services

Join Amgens Mission of Serving Patients

At Amgen if you feel like youre part of something bigger its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980 weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology Inflammation General Medicine and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer heart disease inflammatory conditions rare diseases and obesity and obesity-related conditions. As a member of the Amgen team youll help make a lasting impact on the lives of patients as we research manufacture and deliver innovative medicines to help people live longer fuller happier lives.

Our award-winning culture is collaborative innovative and science based. If you have a passion for challenges and the opportunities that lay within them youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant VP Patient Access and Services

Work Arrangement: Remote for U.S. based candidates

Location Preference: Preference will be given to candidates based in the Chicago area to support occasional travel to the Deerfield IL office.

Work Schedule: 7:00 AM - 4:00 PM PST Monday-Friday

Live

What you will do

Lets do this. Lets change the world.

As a Senior Executive Assistant supporting the Vice President of Patient Access and Services in the Rare Disease Business Unit you will play a critical role in ensuring seamless operational execution and strategic support to one of the most pivotal leadership roles at Amgen. You will be a proactive partner and gatekeeper ensuring the VPs priorities are met with precision confidentiality and foresight. You will act as an extension of the PA&S Leader and their leadership team strengthening culture and reputation in our mission to serve Rare patients.

This role requires superior organizational acumen discretion and the ability to communicate across all levels of the organization. You will also be expected to operate with a high degree of independence and decision-making capability ensuring the VP remains focused on delivering impact across the patient access and services ecosystem.

Key Responsibilities:

Executive Operations & Calendar Leadership

• Strategically manage the VPs complex calendar proactively resolving conflicts and aligning with business priorities
• Prepare agendas along with corresponding resources pre-reads for external meetings as well as internal PA&S LT meetings
• Coordinate domestic and international travel and logistics ensuring seamless itineraries and documentation support
• Manage expense reporting timekeeping and approvals in compliance with corporate policies
• Provide oversight and accountability on key corporate initiatives such as HR training compliance etc. to ensure visibility and timely completion organization wide
• Develop executive communications in alignment with VP and SPO and distribute on behalf of VP and PA&S LT
• Maintain engagement plan including Compliance external meetings and recognition/culture cadence

Strategic & Confidential Support

• Handle sensitive and highly confidential communications including strategic initiatives HR matters and patient services planning
• Prepare and edit correspondence presentations and briefing materials for executive meetings
• Attend select leadership meetings to take notes manage follow-ups and support key deliverables
• Work closely with the Strategic Planning & Operations director on PA&S Team calendar VP Engagement Plan Culture calendar and recognition opportunities
• Support talent onboarding and offboarding processes

Cross-Functional Collaboration

• Liaise effectively with Patient Access and Services leadership team Rare Disease Commercial team Corporate Affairs and key enterprise functions
• Serve as a point of contact for internal stakeholders and external partners on behalf of the VP
• Support planning and coordination of key leadership meetings team offsites and business reviews

Project Management & Event Coordination

• Track timelines and deliverables for strategic initiatives and executive-level projects
• Manage logistics and execution for internal and external events advisory boards and cross-functional planning sessions
• Assist in budget tracking and procurement processes for the VPs office

Win

What we expect of you

We are all different yet we all use our unique contributions to serve patients. The professional we seek is an operationally strong and service-oriented leader with the following qualifications.

Basic Qualifications:

• Associates degree and 4 years of administrative experience; OR
• High school diploma / GED and 6 years of administrative experience

• Bachelors degree
• Executive assistance experience
• Strong technical knowledge and experience especially with Amgens internal infrastructures
• Ability to attend onsite meetings in Deerfield
• (Microsoft Vista Microsoft Visio SharePoint SAP IS Online Service Request Help Desk; Concur/Expense Reporting; Carlson Wagonlit Travel; e-Finity)
• Exceptional communication skills oral and written
• Self-starter who can function autonomously
• Focus on deliverables within agreed upon deadlines
• Ability to pay close attention to detail and manage several projects simultaneously
• Team Player ability to function as an integral member of a small team
• Honed leadership skills
• Outstanding interpersonal skills
• Excellent Microsoft suite ability
• Excellent time management and project management skills
• Innovative creative flexible

What you can expect from us

As we work to develop treatments that take care of others we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills experience and qualifications.

In addition to the base salary Amgen offers a Total Rewards Plan based on eligibility comprising of health and welfare plans for staff and eligible dependents financial plans with opportunities to save towards retirement or other goals work/life balance and career development opportunities that may include:

• A comprehensive employee benefits package including a Retirement and Savings Plan with generous company contributions group medical dental and vision coverage life and disability insurance and flexible spending accounts
• A discretionary annual bonus program or for field sales representatives a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models including remote and hybrid work arrangements where possible

In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen is an Equal Opportunity employer and will consider you without regard to your race color religion sex sexual orientation gender identity national origin protected veteran status or disability status.

Salary Range