Senior Executive Assistant

Application Deadline:

Salary Range:

To view all salary ranges for the City of Peoria pleaseclick here.

Department:

Minimum Requirements:

Education:

• Associate degree in business or related field.

• An equivalent combination of education and experience may substitute for the degree requirement.

• Related experience in excess of the minimum requirement may substitute on a year-for-year basis for the education requirement.

Experience:

• A minimum of five (5) years of progressively responsible executive administrative operational or management support experience supporting executive leadership.

• Work requires extensive interaction with executive leadership elected officials department directors employees and external stakeholders.

• Position requires diplomacy discretion professionalism persuasion and the ability to manage sensitive situations and competing priorities.

• Work is performed with substantial independence and requires the exercise of discretion and independent judgment regarding matters of significance.

• Employee is expected to determine appropriate methods priorities and responses within established organizational objectives and policies.

• Advanced administrative organizational financial communication and office technology skills are required.

• Experience assisting with budget development monitoring financial analysis reconciliation and expenditure tracking for executive operations and departmental activities.

Preferred / Desirable Qualification(s):

• Experience in a municipal or government setting.

Tell me more..

The City of Peoria is seeking a Senior Executive Assistant to perform highly responsible complex and confidential executive-level administrative and operational support duties for the City Managers Office and Deputy City Managers Office. This position exercises independent judgment and discretion on significant administrative matters manages sensitive communications and information coordinates executive operations and provides strategic administrative support related to departmental and organizational priorities. This includes but is not limited to:

• Providing advanced executive-level administrative support to the City Manager and Deputy City Managers.

• Managing schedules coordinating meetings prioritizing requests and preparing correspondence.

• Handling sensitive and confidential matters requiring discretion and independent judgment.

• Maintaining confidential records files reports legal documents personnel information and executive communications.

• Coordinating executive operations and administrative activities with executive leadership elected officials department directors employees community stakeholders and external agencies.

• Researching analyzing compiling and preparing reports presentations agenda materials briefing documents and recommendations.

• Coordinating and supporting budgetary procurement payroll human resources financial tracking and reconciliation activities.

• Assisting in the development implementation interpretation and improvement of administrative procedures operational practices and organizational processes.

• Managing and coordinating special projects strategic initiatives meetings presentations travel arrangements and organizational events.

• Performing related duties as assigned.

The ideal candidate for this position will:

• Demonstrate exceptional professionalism diplomacy and discretion in handling sensitive and confidential matters.

• Possess strong executive-level administrative organizational and communication skills.

• Be able to manage competing priorities in a fast-paced executive environment.

• Exercise independent judgment and discretion regarding matters of significance.

• Build and maintain effective working relationships with executive leadership elected officials employees and external stakeholders.

• Be proficient with office technology and administrative software systems.

• Have experience in a municipal or government setting is preferred.

To view the full job description work environment and physical demands click here.

Why Peoria

Recently voted the #1 place to live work and play Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees:Click here to view benefits offered.

About Peoria

The City of Peoria AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live Work and Play we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.

If you are passionate about providing excellent service through anticipating our communitys needs creating partnerships promoting sustainability and embracing diversity then #PeoriaisthePlace for you!

Get an inside look at the Culture of Peoria

We are PEORIA!

Professional Ethical Open Responsive Innovative Accountable

Application Process:

Applications will be accepted for current vacancies until the posted closing date or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone.

During the selection process any applicant requiring accommodation for a disability should advise the human resources department ator .

An Equal Employment Opportunity Agency.

Peoria es una Agencia de Igualdad de Oportunidad de Empleo.