Senior Executive Administrator

If you are wondering what makes Trimedx different its that all of our associates share in a common purpose of serving clients patients communities and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other We hope you will join our team! Find out more about our company and culture here.

Do you have experience supporting C suite executives and managing multiple executives in a fast-paced growing organization

The Senior Executive Administrator for C suite executive support provides high-level administrative and executive support to assigned senior leaders. This role manages complex calendars travel meetings communications reports and executive priorities with sound judgment professionalism confidentiality and strong attention to detail. The position also supports organizational meetings special projects presentations and materials while serving as a trusted liaison with internal and external stakeholders and representing TRIMEDX in alignment with its brand vision mission and values.

Location: Candidates must currently reside in the Eastern or Central time zones with close proximity to a major airport. Candidates must have the ability to travel nationally as needed including to our Indianapolis IN Central Office.

Relocation is not available for this position

Immigration sponsorship not available for this position

Responsibilities

• Manage complex executive calendars schedules and priorities for assigned senior leaders; proactively identify and resolve conflicts coordinate competing commitments anticipate needs and make judgment-based decisions that align with executive objectives and business priorities.
• Plan coordinate and execute meetings and appointments including invitations agendas attendee coordination room reservations technology and AV support catering materials meeting minutes reminders follow-up actions and other related logistics.
• Coordinate domestic and international travel arrangements itineraries lodging transportation registration expense reporting and related documentation; adjust plans as needed to support executive priorities and changing business needs.
• Support organizational meetings and events including National Leadership Meeting Board of Director meetings Town Halls Operations meetings and other executive-led forums; partner with other administrative team members to coordinate logistics and ensure a professional seamless event.
• Prepare organize proofread and develop high-quality materials for meetings special projects presentations communications reports correspondence and executive briefings; ensure deliverables are accurate timely error free and aligned with the executives voice and TRIMEDX brand standards.
• Manage assigned executive projects and activities including coordinating resources tracking timelines and deliverables following up on action items maintaining project documentation and communicating status updates to appropriate stakeholders.
• Serve as a professional liaison with internal teams senior management Board members customers vendors community leaders industry affiliates and other external contacts; represent TRIMEDX with polished executive presence discretion responsiveness and confidentiality.
• Support onboarding coordination document preparation file maintenance invoice approvals legal ticket prioritization timekeeping meeting notes reminders and other administrative activities necessary to support the assigned executives and department operations.
• Maintain confidential information records calendars communications and business materials with the highest level of professionalism sound judgment and discretion in all circumstances.
• Use Microsoft Office applications AI and other business systems to create organize track and distribute information reports presentations communications and project materials that support executive and organizational priorities.
• Demonstrate strong organization planning time management communication creativity problem-solving flexibility and attention to detail while managing multiple tasks priorities stakeholders and deadlines in a fast-paced environment.
• Ability to travel approximately 20% is required.
• All other duties as assigned.

Skills and Experience

• Minimum 3 years of experience as a senior level executive administrator. Prefer 5 plus years of experience as a senior level executive administrator.
• Experience as a C suite executive and managing multiple executives.
• Demonstrated responsiveness judgement ability to maintain confidential information is critical.
• Experience in a large (over $500m) nationally operated company with a distributed workforce. International experience would be a plus.
• Proven and demonstrated experience with customer contact specifically customers community leaders and industry affiliates is required.
• Polished executive presence and a high level of professionalism required.
• Ability to maintain the highest levels of confidentiality in all circumstances.
• Demonstrated knowledge of Microsoft Office applications at an intermediate or advanced level.
• Ability to manage time and set priorities amidst multiple tasks and deadlines.
• Strong project management skills.
• Excellent organization and planning skills.
• Proven creativity and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work comfortably with all levels of the organization.
• Ability to deal with change and be flexible while still delivering results.
• Show a critical eye for attention to detail.
• Demonstrated proficiency in creating communications that support the voice of the author and align with the branding of the organization.
• Proven ability to create and produce information that is error free.
• Past and proven experience at effectively organizing both small- and large-scale meetings/events including organizing and planning all logistics.
• Experience with organizing meetings for a variety of audiences and personas including international audiences.
• Successful experience interacting with a Board of Directors including coordinating meetings calendars and materials.

Education and Qualifications

Associates degree in communication marketing journalism or other related field is required. Equivalent experience will be considered. A bachelors degree in a related field is preferred.

#LI-Hybrid

At Trimedx we are committed to cultivating a workplace culture where every associate feels valued supported and empowered to thrive. This culture reflects our belief that our people are our foundation their well-being is essential and shared success is built through meaningful work recognition and opportunities for growth.

We embrace peoples differences which include age race color ethnicity gender gender identity sexual orientation national origin education genetics veteran status disability religion beliefs opinions and life experiences.

Visit our website to view our Workplace Culture Commitment along with our social channels to see what our team is up to: Facebook LinkedIn Twitter.

Trimedx is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment Trimedx is a drug-free workplace. Accordingly Associates are prohibited from engaging in the unlawful manufacture sale distribution dispensation possession or use of any controlled substance or marijuana or otherwise being under the influence thereof on all Trimedx and Customer property or during working/on-call hours.