Senior Exec. Assistant & Scheduler (10177)

Qualifications for this Career Opportunity

• Ability to exercise discretion and maintain confidentiality when handling sensitive high-profile politically complex or operationally sensitive information.

Ability to analyze requests identify priorities distinguish urgent from routine matters and make sound independent decisions within established protocols.

• Ability to coordinate multiple moving parts anticipate problems and adjust quickly while maintaining professionalism and service quality in a high-visibility environment.

• Meet minimum qualifications:

  • High school diploma or equivalent.

  • Five years of directly related administrative support executive scheduling office coordination or closely related experience preferably in a government legislative health care or executive office environment.

  • Other combinations of related education and experience may be considered on a case-by-case basis.

  • Preferred:

    • Experience supporting chief executive officers elected officials or comparable leadership in a public-sector or similarly complex organizational setting.

    • Experience with legislative session calendars high-level meeting coordination cross-agency scheduling or executive travel and event logistics.

    • Familiarity with DPHHS structure programs and executive office workflows

    • Experience working in environments requiring political awareness confidentiality and rapid adjustment to changing priorities.

How to Apply

To be considered for a DPHHS position submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents you must check the relevant document box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter

• Resume

• References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women minorities and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial teleworkwithin the state of conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at .

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Directors Office.

This position serves as the Senior Executive Assistant and Executive Scheduler to the Director of DPHHS. The position provides senior-level executive scheduling and administrative support in a high-visibility environment and manages complex frequently shifting and often high-profile commitments involving the Governors Office Legislature tribal governments external stakeholders agency divisions and internal executive leadership. The role ensures that the Directors calendar reflects agency priorities while also helping ensure each commitment is supported with the information materials and coordination needed for executive readiness.

This position is part of the Directors Office administrative support team and operates under the supervision of the Directors Office Manager. This position serves as the primary scheduling point of contact for the Director and works closely with the Directors Office Manager Deputy Director and other members of the Directors Office administrative support team to align executive time with legislative policy constituent and operational priorities.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health safety well-being and empower independence. By joining our department you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montanas comprehensive benefits package includes healthcare coverage retirement plans paid vacation sick leave and holidays work/life balance and eligibility to participate in the Public Service Loan Forgiveness (PSLF) addition DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.