Senior Events Planning Associate

Posting Description

SENIOR EVENTS PLANNING ASSOCIATE Office of the President (part-time 50%)to coordinate administrative functions of Gray House related to VIP and high-profile events and event planning; plan organize and execute the events and social activities at Gray House working with the Presidents Office Presidents Spouse Gray House Manager other departments caterers A/V and outside vendors; request proposals from Executive Chef and caterers; work with catering representatives on menu planning event details and staffing needs; schedule special requirements and orders such as room set-up/take-down musicians flowers and rentals (linens glassware equipment); prepare guest lists and design and produce electronic invitations; ensure seating charts are approved and create nametags place cards and menu cards; conduct pre-event house check and post-event debrief and note lessons learned; review expenses and process payments; input necessary information into event database and generate data for financial reporting and analysis of events; serve as back-up to the Gray House Manager for the overall operations of Gray House.

The full job description is available here: Senior Events Planning Associate

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum 5 years administrative or events support experience working in a high-profile professional setting required; excellent organizational skills exceptional attention to detail and a commitment to keeping work on schedule; demonstrate good judgment in decision-making; maintain confidentiality; deal discretely with sensitive information; ability to work nights and weekends; ability to think creatively demonstrate flexibility and work efficiently to manage priorities; and excellent verbal written communications and interpersonal skills. PREFERRED: Bachelors degree; experience with MS Office and databases.

06/26/2026