Senior Document Controller

Keish Environmentalis looking for a self-motivated enthusiastic individual to join our team as a Senior Document Controller for a hybrid role in Sacramento (expected 3-4 days in office). The position provides advanced oversight of document management processes ensures compliance with regulatory requirements and supports the implementation administration and continuous improvement of the enterprise-wide Document Control System.

Position Summary
Under the direction of the Document Control Manager the Senior Document Controller servesas a subject matter expert and technical lead for document control operations systems andstandards.
The Senior Document Controller plays a critical role in stabilizing current document controloperations while supporting long-term enterprise initiatives system adoption and best practicesacross projects and functional units.

Position Responsibilities
Serve as a senior-level subject matter expert for document control systems processes
and standards across the organization
Serve as a senior-level subject matter expert for document control systems processes
and standards across the organization
Act as a system administrator or power user for the enterprise Document Control
System supporting configuration permissions workflows and troubleshooting
Support enterprise document control initiatives including system rollout enhancementsand adoption strategies
Oversee document intake processing distribution storage and archival activities to
ensure compliance with standards contractual requirements and regulatory obligations
Ensure adherence to document control procedures metadata requirements naming
conventions version control and classification standards
Review document submittals for completeness accuracy and compliance prior to
acceptance into document management systems

Support audit readiness efforts by ensuring documentation is complete traceable and
properly maintained
Support the procurement deployment configuration and optimization of the enterprise-wide Document Control System
Participate in defining system requirements workflows user roles and reporting
capabilities
Identify system gaps risks and improvement opportunities; recommend and support
enhancements to improve efficiency and data integrity
Develop and maintain process maps SOPs desk manuals and system user guides
Monitor document control performance metrics workload trends and compliance
indicators
Maintain document control dashboards trackers and reporting tools to provide visibilityinto system health and operational performance
Support risk identification and mitigation by maintaining document control risk logs and
issue trackers
Prepare summaries reports and briefings for leadership related to document control
performance and system adoption
Serve as a primary point of contact for document control matters with internal staff
consultants contractors and external partners
Coordinate closely with project teams IT Business Analysts procurement and
compliance staff to support document control needs
Provide training onboarding and ongoing support to users of document control systems

Support change management efforts related to new tools workflows and standards

Contribute to continuous improvement initiatives to enhance document control efficiencyclarity and consistency

Support special projects enterprise initiatives and strategic priorities as assigned

Promote a culture of accuracy accountability and best practices in document control

Minimum Qualifications
Bachelors degree in Business Administration Information Management Records Management Public Administration or related field; or equivalent experience.
Strong organizational analytical and written and verbal communication skills; ability to support workflow coordination documentation management and data interpretation with the ability to managemultiple priorities.
Proficiency with document management tools (e.g. SharePoint); proficiency with Microsoft Office; and experience with additional platforms such as Adobe Acrobat Jira Confluence or similar is desirable.
Demonstrated experience performing document control functions on complex programsor capital projects

Experience developing SOPs workflows process maps and training materials

Proficiency in process mapping tools such as Microsoft Visio or equivalent.
Ability to work collaboratively with technical teams business users and consultants.

Preferred Qualifications/ Certifications/ Licensures
Experience on at least two (2) projects similar in scope and complexity preferably withinlarge infrastructure transportation or public-sector programs

Experience supporting or administering an enterprise-wide Document Control System asa system administrator or SME

Professional certification in document or records management (e.g. CDIA CRM) or
equivalent

Familiarity with audit processes regulatory compliance and document retention
requirements

Familiarity with audit processes regulatory compliance and document retention
requirements

Keish Environmental is a small woman-owned business specializing in construction/program management stormwater and environmental compliance services. We are headquartered in San Jose CA with additional offices in Oakland and Los Angeles CA. Our practical approach and strong regulatory relationships ensure smooth project delivery on budget and on schedule.

Keish Environmental is anequal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or national origin. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Keish Environmental does not sponsor work visas. If you require visa sponsorship please do not apply.

RECRUITERS & STAFFING AGENCIES - DO NOT CONTACT!

Required Experience:

Senior IC