Senior Document Control Specialist (Hybrid)

For further inquiries regarding the following opportunity please contact one of our Talent Specialists Vijay at or Arun at or Jessolin at

Title: Senior Document Control Specialist (Hybrid)

Location: Chicago IL

Duration: 12 Months

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered

Description

The senior document control specialist is responsible for various tasks associated with the project document life cycle. The Senior document control specialist will store manage and track all project related company documents. Scan image organize and maintain documentation adhering to the companys document lifecycle procedures checklists and document control procedures including all record retention policies and schedules. The senior document control specialist will control and retrieve documentation related to capital construction. Senior DCS will aid in training other staff on processes and systems including document control specialists. Senior DCS supports DMS administrative and security functions and maintains and revises checklists and processes as necessary.

Job Duties:

• Complete Document Control functions of document fulfillment release change and archiving. Coordinate with other departments for collecting inputting and filing all data and reports relating to project life cycle.
• Maintain document files to be orderly up-to-date and ready for audit at all times.
• Will periodically review processes for changes and errors in functionality and work with leader to revise them.
• Provides technical support to internal personnel by responding to internal and external drawing and document requests utilizing strong interpersonal and communication skills.
• Meticulous analysis and review of documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed. Make major corrections and changes including editing the documentation including rejecting documentation and reporting inconsistencies or process violations when needed.
• Supports DMS administration and security within the document management systems including training new personnel on DMS functions and assisting with guidance.
• Review and audit audit and issue document logs.
• Create and run reports for various document management functions for managers and directors as needed with analysis.

Minimum Qualifications:

• High School Diploma HSED or Ged5
• 3 years of Document Control Specialist experience within an engineering or construction company oil and gas or within a utility.
• Preferred experience includes using an electronic document management system.
• 3 years of administrative and data entry experience in any setting.
• 3 years of reviewing processes guidelines and assisting with process creation for document and data management within an engineering and construction setting.
• 5 years of experience in Microsoft Office suite and Adobe Professional. Scanning printing and imaging with OCE plotters.
• 5 years of providing support on major construction programs preferably within a utility.
• Associate degree Preferred

About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.