Senior Conference Planner (LCAT Meeting Manager)

The Senior Conference Planner serves as the lead planner for complex federal government conferences meetings trainings workshops summits and special events. This position is responsible for comprehensive meeting management from initial concept and work planning through onsite execution reconciliation and closeout. The Senior Conference Planner works directly with government clients contracting personnel venues vendors speakers travelers and project staff to ensure all meeting requirements are delivered on schedule within budget and in accordance with applicable federal requirements.

Key Responsibilities

• Lead the planning and execution of in-person virtual and hybrid federal government conferences and meetings.
• Serve as the primary meeting-planning point of contact for government clients.
• Develop meeting work plans production schedules critical-path timelines staffing plans budgets and cost estimates.
• Lead venue sourcing site inspections hotel negotiations room block management food and beverage planning audiovisual requirements and meeting-space logistics.
• Coordinate registration strategy attendee communications speaker management agenda development and onsite operations.
• Oversee government-sponsored participant travel including travel authorizations airfare lodging ground transportation per diem and reimbursement processes as applicable.
• Manage subcontractors and vendors including hotels audiovisual providers transportation companies interpreters printers photographers and other meeting-support vendors.
• Review hotel and vendor agreements and coordinate approvals with appropriate project contracts and government personnel.
• Ensure meeting activities comply with applicable federal travel accessibility/Section 508 security procurement and fiscal requirements.
• Develop and manage onsite staffing plans run-of-show documents production schedules briefing materials and contingency plans.
• Lead pre-conference meetings rehearsals staff briefings and post-event debriefs.
• Monitor budgets expenditures invoices and meeting-related financial documentation.
• Identify risks recommend solutions and resolve complex logistical issues with minimal disruption to the client or participants.
• Mentor and provide direction to Meeting Planners and Project/Logistics Coordinators.
• Prepare post-meeting reports lessons learned financial reconciliations and other required deliverables.

• Bachelors degree in hospitality management event management business administration communications or a related field preferred; equivalent relevant experience may be considered.
• Minimum 710 years of professional conference and meeting-planning experience including significant prior experience planning meetings for federal government agencies or other government clients.
• Demonstrated experience independently managing large or complex government conferences and meetings.
• Experience managing meeting budgets hotel contracts vendors travel logistics registration audiovisual services and onsite operations.
• Knowledge of federal meeting and travel requirements including familiarity with the Federal Travel Regulation (FTR) GSA per diem rates Section 508/accessibility requirements and government contracting environments.
• Strong client-management leadership negotiation problem-solving and written and verbal communication skills.
• Proficiency with Microsoft Office/Google Workspace and commonly used registration virtual-meeting and project-management platforms.
• CMP CGMP or similar

Work Location: This hybrid position requires one to two days per week at Bizzells headquarters with additional on-site attendance at client meetings as required.

We welcome candidates from diverse backgrounds and experiences. Even if you do not meet every qualification listed we encourage you to apply if you believe your skills experience and dedication align with our mission. We are committed to building an inclusive workplace where every team member is respected valued and empowered to succeed.

Bizzell US is an Equal Opportunity Employer. We will consider all qualified applicants for employment without regard to race color religion sex age national origin disability protected veteran status sexual orientation gender identity or any other characteristic protected by applicable federal state or local law.