Senior Buyer

Full-Time Non-Exempt

Monday thru Friday

JOB SUMMARY

Meet the procurement needs of the organization by effectively handling the acquisition and management of the highest quality goods and services at the lowest overall cost in a fair and equitable manner. Supportive of the Villages mission values and service/hospitality (PRIDE) expectations. Completes training required by policy.

ESSENTIAL JOB FUNCTIONS

• Orders supplies and services to meet the needs of the Village
• Returns merchandise to vendors when necessary.

• Developing and managing relationships with suppliers to ensure that they provide high-quality products at competitive prices

• Follow up on the status of orders already placed and provides up-to-date information on them by checking with vendors.
• Makes recommendations to dispose or repair equipment.
• Maintains up-to-date procurement and inventory records.
• Adheres to all safety regulations and requirements
• Handles stress well and gets along with others within the workplace and with customers outside the department.
• Maintains acceptable standards of workplace conduct.
• Reconciles and approves payment of vendor invoices.
• Procurement responsibilities include IT equipment/services medical plumbing housekeeping maintenance HVAC construction supplies as well as any other as assigned.
• Maintain all service contracts vendor contracts and certificates of insurance.
• Manages the Village vehicle fleet including fuel insurance and licensing.
• Researches analyzes and forecasts current and future buying trends markets styles and products with attention to specified target market and demographics
• Acquire and submit to Risk Management Material Safety sheets as required.
• Other duties as assigned.

The responsibilities described above represent the primary responsibilities of the job. Other responsibilities may be assigned by supervisor as warranted by business needs. The incumbent is expected to perform all assigned responsibilities.

ESSENTIAL QUALIFICATIONS

Education

• High school education required. Associates or Bachelors degree preferred.

Knowledge and Skills (required unless otherwise noted):

• Intermediate keyboarding skills and knowledge and skills using Microsoft Office applications including Outlook Word PowerPoint and Excel.
• Intermediate skill using typical office equipment: copier calculator printer scanner and pager.
• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
• Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume.
• Ability to define problems collect data establish facts and draw valid conclusions.
• Ability to effectively deal with difficult customers.
• Ability to prioritize and handle multiple tasks.
• Must be able to read write and communicate proficiently to complete required reports and interact with others.
• Ability to exhibit professionalism tact and patience when communicating with others.
• Ability to interact effectively and empathetically with patients and their families.
• Thorough working knowledge of supply management purchasing policies ethics processes and procedures.
• Proven documentation skills and ability to negotiate the best vendor terms pricing and delivery based on budget and schedule requirements.
• Experience with Great Plains inventory and requisition systems preferred.
• Advanced phone etiquette required.
• Ability to read analyze and interpret technical journals
• Ability to write reports business correspondence and procedure manuals.
• Ability to speak effectively before groups of customers or employees of an organization.
• Ability to compute rate ratio and percent and to draw and interpret bar graphs.

Experience:

• Three five years purchasing experience required.

SPECIAL WORKING CONDITIONS

• All associates may be called upon to assist other departments in a declared emergency situation.

PHYSICAL AND MENTAL DEMANDS

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Spends 1-33% of the workday standing and walking.
• Spends 33-66% of the workday sitting with change of position.
• Spends 1-33% of the workday reaching reaching across mid-line handling fingering feeling crouching squatting balancing and stooping.
• Spends 1-33% of the workday with head/neck in forward bending position.
• Spends 1-33% of the workday climbing ladders.
• Spends 34-66% of the workday using heavy strength.

SUPERVISION RECEIVED

Occasionally receives supervision from Manager of Materials Management.

SUPERVISION GIVEN

None.

EOE/D/V

Nicotine-Free & Drug Free Workplace

Post-Offer Background Check and Health Screening Required

Questions can be directed to

Required Experience:

Senior IC