Senior Associate Recruiting Events & Conference Programs

The Senior Associate Recruiting Events Conference Programs will help Marketing support the firms talent attraction efforts by coordinating recruiting-related conferences events networking programs and other talent-facing activations. This person will work closely with the Talent Brand Recruitment Marketing AMER Lead to support the planning and execution of priority recruiting events and conferences. The role will manage the details that make these programs run well including event logistics onsite coordination hotel and travel support schedules expenses vendor coordination materials timelines and post-event follow-up.

The goal is to ensure recruiting events and conferences are well organized on brand operationally strong and connected to broader employer brand and recruitment marketing priorities. This role will also partner with Recruiting and the Recruitment Strategy teams where event support overlaps with campus programs intern events office visits or other candidate-facing experiences.

This role will begin as a one-year fixed-term agreement. At the end of the term both the employer and employee will have the opportunity to evaluate the engagement including business need performance and the longer-term structure of the Talent Brand Recruitment Marketing function.

What youll do

Recruiting Events Conference Support

• Support the planning and execution of recruiting-related conferences networking events receptions dinners sponsorship activations candidate meetups and other talent-facing events.
• Partner with the Talent Brand Recruitment Marketing AMER Lead to understand event goals target audiences timelines budgets and required support.
• Coordinate event needs across Marketing Recruiting business stakeholders vendors venues hotels agencies speakers and internal attendees.
• Support events connected to major conferences sponsorships recruiting campaigns and priority talent audiences.
• Partner with the Campus Strats team where recruiting events intersect with campus programs intern events office visits or other candidate-facing experiences.
• Help translate recruiting and employer brand priorities into well-run events that reflect Susquehannas culture and candidate value proposition.

Event Logistics Scheduling Onsite Coordination

• Manage core event logistics including venue research hotel blocks rooming lists catering AV transportation staffing plans signage materials registration shipping swag and onsite needs.
• Create and manage event timelines planning documents run-of-show materials checklists budgets schedule trackers staffing schedules and post-event recaps.
• Support onsite execution at conferences and events including setup vendor coordination materials registration attendee flow speaker or recruiter schedules troubleshooting and day-of coordination.
• Coordinate schedules for recruiters speakers business representatives candidates and internal attendees including meeting blocks conference agendas side events dinners travel windows and onsite responsibilities.
• Help ensure all employee attendees participants have the information they need before arriving onsite including schedules locations contacts materials talking points and logistical details.
• Support post-event follow-up by helping gather attendance feedback learnings next steps and recommendations for future conferences sponsorships and events.

Hotels Travel Coordination Expenses

• Coordinate hotel bookings and room blocks for candidates employees speakers recruiters or event attendees as needed.
• Manage rooming lists arrival and departure details hotel deadlines attendee changes special requests and coordination with hotels or travel partners.
• Track event-related expenses invoices vendor payments reimbursements and budget updates in partnership with Marketing Recruiting Finance Procurement Travel or other internal teams as needed.
• Maintain clear documentation for budgets expenses approvals contracts purchase orders and post-event reconciliation.
• Flag budget risks late expenses vendor issues scheduling conflicts or approval needs early so events stay on track.

• Work closely with the Global Head of Travel to ensure visibility of vendor negotiations and contracts.

Employer Brand Candidate Experience

• Partner with Talent Brand Recruitment Marketing to ensure events align with broader recruiting campaigns employer brand messaging and candidate engagement goals.
• Help create thoughtful polished candidate experiences before during and after events.
• Coordinate with Creative and Content on event materials invitations signage presentations social content follow-up materials and branded merchandise.
• Ensure event experiences are consistent high-quality and appropriate for different candidate audiences including students interns experienced hires technical candidates and priority schools or programs.
• Identify opportunities to improve the candidate experience across recurring events and conferences.

Cross-Functional Partnership

• Work closely with Recruiting Talent Brand Creative Content Digital Communications business stakeholders regional teams agencies vendors and external partners.
• Serve as a central point of coordination for event-related details across multiple teams.
• Help manage competing requests and flag risks timeline issues budget concerns scheduling conflicts or decision points early.
• Build strong relationships with recruiters and business partners to understand what support is needed and how events can better support hiring goals.

Process Measurement Improvement

• Build and maintain event planning templates checklists timelines vendor lists budget trackers schedule trackers expense trackers and post-event recap formats.
• Track event attendance candidate engagement recruiter feedback costs follow-up actions onsite learnings and lessons learned.
• Partner with Recruiting and Talent Brand to understand which events are driving value and where the experience can improve.
• Help shift event support from one-off execution to a more organized repeatable operating model.

• 4-7 years of experience in event planning recruiting events conference coordination campus recruiting events employer brand activations or experiential marketing.
• Strong project management and logistics skills with the ability to manage multiple events schedules stakeholders vendors and deadlines at once.
• Experience coordinating hotels venues catering AV transportation registration materials swag schedules expenses and onsite event execution.
• Comfortable working across global internal teams recruiters business stakeholders vendors agencies and external partners.
• Strong attention to detail and ability to manage complex logistics without losing sight of the broader candidate and employee experience.
• Clear communicator who can create event briefs timelines run-of-show documents schedule trackers planning trackers expense trackers and post-event recaps.
• Able to operate in a fast-moving environment with shifting priorities and tight timelines.
• Strong judgment professionalism discretion and a service-oriented approach.
• Experience in financial services technology professional services campus recruiting or another competitive talent environment is a plus.

If youre a recruiting agency and want to partner with us please reach out to Any resume or referral submitted in the absence of a signed agreement will not be eligible for an agency fee.