Senior Advancement Coordinator, Annual Giving

The Senior Advancement Coordinator is responsible for providing administrative support for the Director and the Annual Giving team. The Senior Advancement Coordinator is responsible for general departmental office administration including purchasing invoice processing scheduling and support of meetings and training sessions. Other responsibilities include utilizing Microsoft tools to develop workflows forms and communication templates to support the management of AIS projects and tasks.

Provides administrative support to the Director including but not limited to research scheduling special project support event coordination etc. Serves as liaison and first contact to other administrative personnel within the department; provides general assistance where needed. Arranges and assists with meeting preparations (catering room reservations equipment needs etc.) as needed. Maintains Advancement office subscription services.

Assists with special research or other projects as needed. Reviews proofs and edits print materials; works with printing companies to ensure production of department printed materials meets quality control standards. Responsible for coordinating mass mailings.

Under the direction of the Director is responsible for processing ITs deposits managing vendors and overseeing special assigned tasks. Processes invoices obtains purchase orders; works with Telecommunications Facilities Services TS and other Tulane departments on services and payments. Assists with projects throughout Advancement as needed or requested.

REQUIRED KNOWLEDGE SKILLS ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:

oral and written communications skills as well as the ability to interact professionally courteously and effectively with internal and external groups
organizational skills including the ability to manage multiple demands and multiple projects; establish priorities and meet deadlines
ability to deliver excellent customer service
knowledge of MS Office applications particularly Word and Excel
to work independently and exercise good judgment maintain confidentiality Integrity and discretion In the performance of all duties.
to lift move and/or carry up to 40Ibs
to work occasional evenings and weekends

REQUIRED EDUCATION AND EXPERIENCE:

school diploma or equivalent.
2.2 years of experience providing office or administrative support

PREFERRED QUALIFICATIONS:

college
book-keeping experience
working in a higher education or non-profit setting