Senior Administrative Coordinator

Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full-time day shift 40 hours per week (Monday-Friday).

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24-bed unit) and Medical Unit (36-bed unit).

Inova is consistently ranked as a national healthcare leader in safety quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health:offering medical dental and vision coverage and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions starting on your first day.
• Tuition and Student Loan Assistance:offering up to $5250 per year in education assistance and up to $10000 for student loans.
• Mental Health Support:offering all Inova team members their spouses/partners and their children 25 mental health coaching or therapy sessions per person per year at no cost.
• Work/Life Balance:offering paid time off paid parental leave flexible work schedules and remote and hybrid career opportunities.

Senior Administrative Coordinator Job Responsibilities

• Manages calendars schedules meetings and coordinates travel arrangements.
• Prepares correspondence reports presentations and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations including supply ordering invoice processing and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events trainings and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry tracking and reporting for departmental projects.
• Maintains spreadsheets dashboards and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions invoices and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Minimum Requirements

• Education: High School Diploma or equivalent
• Experience: 5 years of relevant administrative office or healthcare experience