Senior Administrative Assistant

Job Title: Senior Administrative Assistant

Rec #: 5320

Location: Houston TX

Employment Type: Full-time

Salary: $22.00 - $30.00 hourly

Company Introduction

This opportunity is with one of the nations largest mechanical and electrical contracting firms with more than 75 years of experience delivering innovative HVAC plumbing piping sheet metal and electrical solutions. The company specializes in major construction projects for hyperscale data centers hospitals life sciences facilities and high-rise commercial buildings earning a reputation for safety precision and high-quality workmanship.

The company fosters a collaborative growth-focused culture where employees refine their skills share knowledge and advance within a supportive team environment.

Role Overview

The Senior Administrative Assistant manages a wide range of administrative and executive support tasks to optimize the effectiveness and efficiency of the department. The role coordinates department calendars prepares and distributes correspondence reports spreadsheets and presentations and keeps scheduled activities running on time.

The position also manages travel logistics and expense reporting for department leadership monitors and screens email mail and telephone communications and supports special projects as needed. Success in the role calls for strong organization close attention to detail and the judgment to prioritize competing demands.

Core Responsibilities

1. Coordinates department calendars and manages all scheduled activities.
2. Prepares edits and distributes correspondence reports spreadsheets presentations etc. as required.
3. Arranges and actively manages all travel logistics for department leadership. Prepares expense reports and ensures submission in timely manner.
4. Monitors screens and assists in managing email mail and telephone communications.
5. Assists with special projects as needed.

Required Background

1. Associates degree (A. A.) or equivalent from two-year college or technical school or an equivalent combination of education and experience
2. Minimum 5 years experience in administrative role
3. Excellent knowledge of Word Processing software Internet software and Spreadsheet software
4. Excellent organization skills and attention to detail
5. Excellent verbal and written communication skills
6. Ability to prioritize and multi-task

Compensation & Perks

1. Competitive salary based on experience
2. 401(k) plan with company match
3. Medical dental and vision insurance
4. Annual bonus program based on performance achievement and company profitability
5. Term life AD&D and voluntary life insurance
6. Disability income protection insurance
7. Pre-tax flexible spending plans (health and dependent care)
8. Paid parental leave
9. Paid holidays vacation and personal time
10. Training and professional development opportunities
11. Company-paid memberships for professional associations and licenses
12. Path for advancement into senior and leadership roles