Senior Administrative Assistant

At Cumming Group you will work on some of the worlds most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States as reflected in our top 10 rankings in ENR. With over 60 offices globally an extremely diverse project portfolio and double-digit year-over-year revenue growth the opportunities to make your mark are limitless!

Essential Duties & Responsibilities:

• Senior Administrative Support: Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence scheduling meetings arranging travel arrangements and processing expense reports.
• Meeting Coordination: Arrange and attend meetings taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials reports and presentations as required.
• CRM Database Management: Enter and maintain accurate information in the CRM database running reports as needed to support office operations and customer relationship management.
• Relationship Management: Maintain relationships with clients and vendors managing office contracts and ensuring timely and effective communication to support business operations.
• Proposal Support: Provide high-level support to office leaders for proposal development including scheduling meetings preparing meeting minutes reports presentations and other documents as required.
• Document Control: Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.
• Onboarding Support: Assist new hires with company procedures standards and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
• Party Planning: Organize monthly birthday and anniversary celebrations life celebrations (marriages birth of babies etc.) social hours Team Building events Summer/Holiday parties Lunch and Learns and other office events. Coordinate logistics decorations catering and activities to create memorable and engaging experiences for Team Members.
• Cultural Ambassadorship: Act as a cultural ambassador modeling the organizations values and promoting a positive work culture. Foster a collaborative respectful and inclusive environment within the office.
• Team Support: Provide support to the project team including administrative tasks coordination of project-related activities and assistance with proposals and presentations.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Technical Skills: Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) Familiarity with Concur and document management systems is a plus.
• Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
• Relationship Management: Demonstrated ability to build and maintain relationships with customers vendors and internal stakeholders.
• Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.
• Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Cultural Fit: Alignment with the organizations values and commitment to fostering a positive work culture.
• Punctuality: Consistently punctual and reliable demonstrating the ability to arrive at the office on time each day.

Preferred Education and Experience:

Education: Bachelors degree in business administration office management or related field preferred.

Experience: Minimum 3-5 years of experience in senior administrative support role preferably in a fast-paced office environment.

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Groups policy to recruit hire train and promote Team Members and applicants for employment without regard to race color creed religion age sex marital status registered domestic partner status genetic information sexual preference sexual orientation gender (including gender expression and gender identity) pregnancy (including childbirth or related medical conditions including breastfeeding) military service national origin ancestry citizenship physical disability mental disability veteran status or any other protected classification under federal state or local law. All such decisions are based on (1) individual merit qualifications and competence as they relate to the particular position and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment such as compensation benefits transfers layoff return from layoff training education and social and recreational programs are administered without regard to the characteristics described above. To this end Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended all of the rules regulations and relevant orders of the Secretary of Labor and all similar state and local laws.

In addition to base salary Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program