Senior Administrative Assistant, Global Communications & Public Affairs

JOB SUMMARY

The Senior Administrative Assistant Global Communications & Public Affairs provides direct support to the Managing Vice President Global Internal Communications and Senior Vice President Community Engagement and Business Councils as well as general administrative support to others in the department. The incumbent for this role brings proven executive administrative experience strong organizational skills excellent communication abilities and proficiency in Microsoft Office. The Senior Administrative Assistant makes a significant impact on the Discipline by prioritizing and addressing requests from various stakeholders and organizing team meetings and events. Daily responsibilities include managing schedules prioritizing tasks drafting correspondence maintaining files processing expenses reconciling accounts and coordinating meetings and communications. This trusted position involves handling confidential and sensitive material and represents both the Managing Vice President and Senior Vice President in an appropriate and professional manner when acting on behalf of them as their liaison.

CANDIDATE PROFILE

Education and Experience

Required
High school diploma or GED; 4 years experience as an administrative assistant or related professional area.
OR
2-year degree from an accredited university in Business Administration Hotel and Restaurant Management or related major; 2 years experience as an administrative assistant or related professional area
Experience multitasking and executing core administrative processes (e.g. calendaring/ schedule management drafting department communications managing processes such as expense reports and time sheets) and using advanced functions of Microsoft Word and Outlook and basic functions of Excel and PowerPoint
Experience navigating department and company missions functions organization structures policies and procedures; as well as developing and maintaining relationships with other administrative staff particularly those supporting executives

Preferred
Experience with Event Planning and coordination
Experience in a corporate setting in a matrix organization

CORE WORK ACTIVITIES

Performs executive administrative duties in support of Managing Vice President Global Internal Communications and Senior Vice President Community Engagement and Business Councils such as complex scheduling; organizing and maintaining files; expense report and invoice processing; and coordination of team meetings agendas materials and communications.
Responds to various types of requests made of the leaders they support both routine and those requiring research and follow-up.
Determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for their leaders such as identifying critical items and ascertaining which items are to be delegated to subordinate managers handled by the leader or handled by the incumbent.
Composes various types of correspondence or documents many times on behalf of the leaders. Correspondence may be directed toward outside partners vendors customers owners or senior-level executives.
Researches complex questions and problems regarding departmental or administrative policies procedures information or services.
Transcribes and provides meeting notes with responsibility of managing follow-ups for leadership meetings within each team.
Schedules appointments and meetings or makes travel arrangements for department personnel evaluating alternatives and making decisions regarding pricing and logistical issues. Coordinates basic elements of event planning (e.g. food and beverage audio-visual).
Manages and updates department events calendar (e.g. key meetings birthdays work anniversaries).
Supports tracking management and organization of department inventory and electronic documents.
Miscellaneous tasks including but not limited to: onboarding new Associates coordinating Work Exit and Work Readiness creating and maintaining org charts and coordinating office spaces.
Provides backup support for various tasks performed by others.
Ability to travel up to 10% of the time.

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.