Senior Administrative Assistant, Disease Team Integration

The Senior Administrative Assistant provides high-level administrative operational and coordination support to the Vice President Disease Team Integration and serves as a trusted partner in the execution of a complex fast-paced cross-functional organization. This role requires strong judgment discretion and the ability toanticipateneeds manage competing priorities and drive follow-through across calendar management meetings travel expenses communications team operations and office activities. The ideal candidate is highly organized proactive detail-oriented and comfortable using modern Microsoft 365 and approved AI-enabled productivity tools to improve efficiency collaboration and quality while handling sensitive and confidential information.

Key Duties and Responsibilities:

• Manages acomplex executive calendarsfor the Vice President andDTI membersactivities including prioritizing requests resolving conflicts coordinating internal and external meetings and ensuring efficient use of time across a dynamic portfolio.

• Coordinates end-to-end meeting preparation and follow-up including agendas pre-readslogistics room and catering arrangements note capture action-item tracking and distribution of materials using Outlook Teams Word PowerPoint and shared collaboration spaces.

• Develops formats andconsolidateshigh-quality reports presentations briefing materials and other executive-ready communications by integrating inputs from cross-functional stakeholders.

• Supports travel planning and execution for assigned personnel including itineraries bookings meeting coordination expense reporting and relatedlogisticsfor internal events offsites and team gatherings.

• Monitors andtriagesrequests communications and scheduling needs with sound judgment handling most matters independently and escalating complex or sensitive issues asappropriate.

• Serves as a resource for Microsoft 365 and internal enterprise tools helping the team adopt efficient ways of working for scheduling document management information sharing workflow coordination and collaboration.

• Uses modern digital productivity tools including shared workspaces collaborative document editing task tracking and approved automation or AI-enabled features to improve administrative efficiency and reduce manual work.

• Processespurchaseorders invoices expense reports and other administrative transactions accurately andin a timely manner; mayassistwith budget tracking resource planning and related reporting.

• Supportsonboarding ofnew personnel visitor coordination and general team operations helping ensurean organizedand professional experience for employees visitors and collaborators.

• Helpsmaintaineffective day-to-day site or office operations including coordination with IT Operations and Facilities; management of supplies and workspace needs; and oversight of relevant vendor relationships.

• Operates with a high degree of professionalism discretion and confidentiality in support of sensitive business activities leadership communications and departmental initiatives.

Knowledge and Skills:

• Strongproficiencyin Microsoft 365 tools including Outlook Teams Word PowerPoint Excel SharePoint and OneDrive with the ability to create polished materials manage shared content and support efficient team collaboration.

• Ability to use modern digital productivity tools such as shared workspaces collaborative editing task-tracking tools and workflow automation solutions to improve coordination and reduce administrative burden.

• Comfort using approved AI-enabled productivity toolsin accordance withcompany policy and confidentiality requirements to support drafting summarization meeting follow-up and information organization.

• Excellent time management and organizational skills with the ability to prioritize across multiple workstreams plan proactivelyand respond effectively in a fast-paced environment.

• Strong attention to detail sound judgment and discretion in handling sensitive and confidential information.

• Professional communication and stakeholder management skills with the ability to work effectively across functions and levels of the organization.

Education and Experience:

• High school diploma or equivalent required;additionaleducation or relevant professional training preferred.

• 5 years of administrative experience including experience supporting senior leaders or executives in a complex fast-paced environment or the equivalent combination of education and experience.

• Experience managing complex calendars travel meetinglogistics expenses and cross-functional coordination in a matrixed corporate environment is strongly preferred.