Senior Administration Officer

Senior Administration Officer

Are you highly organised reliable and someone people naturally trust to keep things running smoothly

This is a unique opportunity to step into a Senior Administration Officer role supporting a progressive Global Chief Financial Officer and Company Secretary in a privately owned high-growth organisation with operations across Australia Canada the US and the UK.

We are open to candidates from a range of backgrounds including retail hospitality operations logistics administration or project coordination who bring strong organisational skills sound judgement and a proactive mindset along with a stable work history that reflects reliability and career growth.

Reporting directly to the Global CFO you will play a key role in ensuring the smooth day-to-day operation of the CFOs office. You will provide high-level administrative coordination and organisational support helping manage priorities streamline workflows and keep things operating efficiently.

The CFO is highly progressive and embraces emerging technologies and AI to improve decision-making and productivity making this an ideal opportunity for someone who enjoys working smarter and continuously improving how things are done.

• Provide high-level administrative and coordination support to the Global CFO and Company Secretary.

• Manage a complex international calendar across multiple time zones proactively resolving conflicts and prioritising effectively.

• Coordinate domestic and international travel including flights accommodation visas itineraries and key meetings.

• Support inbox and correspondence management including drafting communications where appropriate.

• Act as a key point of contact for internal and external stakeholders ensuring professional and timely communication.

• Maintain accurate organised and confidential records and documentation.

• Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency.

You may already be working in administration team support office coordination customer service operations or a similar role in a fast-paced environment where organisation communication and problem-solving are essential.

Were looking for someone who is dependable detail-oriented emotionally intelligent and comfortable working with senior stakeholders.

Youll bring:

• A strong track record of reliability and performance in administrative coordination customer-facing or operational roles.

• A stable and credible work history that demonstrates commitment professional growth and the ability to take on increasing responsibility over time.

• Excellent organisational skills and the ability to manage competing priorities.

• High emotional intelligence and confidence interacting with a range of stakeholders.

• Strong communication skills both written and verbal.

• Solid Microsoft Office skills (Outlook Word PowerPoint Excel Teams).

• A proactive mindset and willingness to take ownership of tasks and follow through.

• Interest in technology innovation and AI-driven ways of working.

• A high level of professionalism discretion and integrity.

Formal qualifications in Business Administration or a related field are beneficial but not essential.

• A high-impact role supporting a Global CFO in a growing international business.

• Exposure to global operations and senior leadership.

• Hybrid working based in Dandenong South with flexibility to work from home and other locations including Mt Eliza.

• Opportunity to shape how the CFOs office operates including adopting modern tools and AI.

If youre highly organised motivated and ready to step into a role where you can make a real impact supporting a senior leader wed love to hear from you.