Senior Admin Support Project Information Specialist

TechSilo is looking for a Senior Admin Support / Project Information Specialist to provide high-level administrative management project information facilities coordination and audiovisual support for conference rooms training rooms and the Business Center. If youre passionate about administrative operations information management and technical support for executive and program environments this could be the perfect role for you.  This is a proposal-based opportunity and we are making contingent offers now for inclusion in a proposal due June 5; employment in this role is contingent upon contract award.

In this position youll support day-to-day organizational effectiveness by managing room scheduling event readiness records and information processes and audiovisual operations for agency facilities. Youll play a key role in ensuring business spaces are fully functional professional and ready to support meetings trainings and events throughout the year.

On a given day you will spend time:

• Managing reservations scheduling and coordination for the Business Center conference rooms and training rooms maintaining calendars and ensuring spaces are properly prepared for internal and external events.

• Setting up rooms furniture refreshments audiovisual equipment and teleconferencing systems for approximately 5060 annual events including monitoring kitchens and shared event spaces for professional readiness.

• Troubleshooting audiovisual and connectivity issues coordinating with the CIO Deputy CIO and AV subcontractors for repairs upgrades and system-related support.

• Performing records and information management functions including document handling filing systems and physical records coordination to support organizational compliance and efficiency.

• Creating editing and updating presentations documents and basic video content using Microsoft Office Adobe and video editing tools to support meetings trainings and agency events.

• Evaluating administrative and operational processes recommending improvements and providing staff training and technical assistance to enhance service quality and program effectiveness.

• Supporting administrative functions including policy development procedure implementation and workflow optimization to strengthen organizational operations.

Qualifications :

**Required Qualifications:**

• Ability to obtain and maintain a government security clearance or meet agency suitability requirements (if applicable based on contract/customer needs)
• Bachelors degree in Business Administration Information Management Records Management Communications or related field; relevant professional certifications or equivalent experience may be considered
• At least 10 years of professional experience in administrative management executive/project support information management or related field
• Demonstrated experience developing implementing and improving organizational policies procedures and administrative workflows
• Experience supporting records and information management programs including document handling filing systems and retention practices
• Strong customer service skills with the ability to support executives staff vendors and visitors professionally
• Hands-on experience setting up and supporting conference rooms training spaces and audiovisual systems in a fast-paced professional environment
• Proficiency with Microsoft Office Suite (Word Excel Outlook Teams) Adobe Acrobat and basic video editing tools (Adobe Premiere Pro Camtasia or similar)
• Experience with scheduling platforms and databases such as Microsoft Outlook Calendars SharePoint room reservation systems and records management systems
• Ability to troubleshoot audiovisual and connectivity issues and coordinate with IT leadership and third-party vendors
• Strong organizational skills with the ability to manage multiple priorities schedules and event logistics simultaneously
• Excellent written and verbal communication skills with strong attention to detail
• Ability to work independently with minimal supervision and evaluate operational effectiveness

**Preferred Qualifications:**

• Prior experience supporting a federal agency government contractor or regulated environment
• Familiarity with records retention schedules office administrative controls and document compliance practices
• Relevant certifications in records management administrative management information management or audiovisual systems support

**Physical Requirements:**

• Must be able to lift move and transport files file boxes room materials and event supplies
• Must be comfortable with frequent movement between office spaces conference rooms training rooms kitchens and event areas
• Ability to physically set up furniture equipment and meeting materials for scheduled events

Additional Information :

All your information will be kept confidential according to EEO guidelines.

#CJ

Remote Work :

No

Employment Type :

Full-time