Senior Accounts Receivable Coordinator

Work Setting: Hybrid (3 days in person/2 days remote)

Location: Raleigh NC (Corporate)

Hazen and Sawyer is looking for a Senior Accounts Receivable Coordinator to assist with daily accounting tasks.

Why Hazen and Sawyer:

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation) we are an employee-owned company with a singular focus on all things water.
• Our work includes planning design and oversight of construction of environmental infrastructure for water wastewater and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals provide them with challenging interesting and creative assignments and furnish them with the tools they need to succeed.
• We currently have over 2400 employees in 90 offices throughout the United States Latin America Canada and the UK.
• A flexible hybrid work schedule supports todays busy professionals.

Key Responsibilities:

• Apply cash receipts (from checks and wires) in Deltek Vantagepoint.
  
• Assist in processing subconsultant payables weekly (and as needed) comparing payments invoiced against payment received for pay-when-paid subconsultants as well as regular subconsultants. Ensure all new subconsultants complete W-9 and ACH enrollment forms.
• Deposit checks into bank website
• Initiate various A/R reports on a monthly and quarterly basis and as requested
• Complete affidavits as needed
• Assist with conversion to EFT remittance (from Clients) and payments (to Vendors).
• Effectively communicate and resolve issues arising from misapplied cash receipts subconsultant payment issues project managers and other inquiries regarding the status of our Accounts Receivable and consultant payments.
• Maintain historical records.
• Respond to inquiries regarding status of payments received and consultant payments.
• Assist with collections.
• Special projects and other duties as position evolves.

Required Skills and Qualifications:

• Associate degree or higher in Finance Accounting or business is preferred with 3-5 years experience at a professional consulting firm working in accounts receivables.
• Strong computer skills in MS Office and Windows applications required.
• Experience with Deltek Vantagepoint is preferred.
• Must demonstrate excellent verbal and written communication with internal staff and external clients and vendors.
• Ability to multi-task work collaboratively as well as independently in a fast paced deadline-driven environment.
• Must be well organized detail oriented and a skilled problem solver.
• Must be proficient in working with numbers in large volumes.
• Must be reliable flexible and be able to work occasional overtime if required i.e. during month-end closing.

What We Offer:

• Comprehensive health benefits (medical dental vision and prescription plans)
• Pre-tax flexible spending plans for medical dependent care and transportation Short and long-term disability and employer paid life insurance
• Paid holidays floating holidays and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities including tuition reimbursement in-house training and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills experience education and geographical location