Senior Accountant Operations Specialist

Position Description Overview:

The Senior Accountant/ Operations Manager supports The Ember Alliances financial operations by performing a broad range of nonprofit accounting reconciliation reporting and compliance activities. Reporting to the Chief Financial Officer (CFO) this position helps maintain accurate financial records supports timely month-end and year-end close processes assists with grant and contract accounting and provides practical accounting support to staff and program teams. The Senior Accountant/ Operations Manager plays an important role in strengthening internal controls improving financial processes and supporting responsible stewardship of nonprofit resources. 

This position is 35-40 hours per week.

Duties & Responsibilities:

Accounting and Finance

• Process accounts payable vendor payments employee reimbursements expense reports and credit card transactions in accordance with organizational policies.
• Manage accounts receivable activities including customer and funder invoicing deposit records payment application collections follow-up and revenue documentation.
• Complete monthly bank credit card balance sheet accounts receivable accounts payable and other general ledger reconciliations.
• Maintain accurate accounting records in accordance with Generally Accepted Accounting Principles (GAAP) nonprofit accounting practices and organizational procedures.
• Support month-end and year-end close processes by preparing schedules reviewing account activity identifying variances and resolving discrepancies.
• Prepare and post routine journal entries accruals allocations and reclassifications with appropriate supporting documentation.
• Monitor transactions for accuracy appropriate coding policy compliance allowable costs and adequate documentation.
• Support grant and contract accounting including expense tracking budget-to-actual review and invoice preparation.
• Support the CFO with timely and accurate payroll processing and compensation.
• Assist the CFO with financial reporting budget monitoring cash flow support audit schedules and management reports for internal decision-making.
• Support annual audit preparation SEFA and NICRA by compiling schedules responding to document requests and helping resolve auditor questions.
• Maintain job codes (Ramp Rippling Quickbooks etc.)

Operations and Administration

• Manage benefits administration processes assist with employee onboarding and offboarding administration.
• Monitoring organizational Slack channels and coordinate prioritize and follow up on operational accounting payroll and HR requests to ensure timely resolution.
• Coordinate with program managers and staff to answer accounting questions obtain coding details resolve documentation gaps and support timely financial processes.
• Identify opportunities to improve accounting workflows forms checklists reconciliations and other finance department procedures.
• Protect confidential financial employee vendor and organizational information.
• Support other finance accounting compliance and administrative projects as assigned.
• Manage organizational subscriptions such as the virtual mailbox.

Pay and Benefits:

Pay: $32.00/hr 35-40-hour work week annualized as $58240 (35 hours/week) to $66560 (40 hours/week). Potential for limited overtime based on organizational needs.

Benefits: Paid leave and paid holiday benefits are provided. Employer-sponsored health and dental care coverage is available upon employment. Employer-matched retirement plan is available 3 months after hire.

Qualifications :

Minimum Qualifications:

• Bachelors degree in Accounting Finance Business Administration or a related field; or an equivalent combination of education and directly relevant experience.
• At least 3 years of progressively responsible accounting experience preferably including full-cycle accounting responsibilities.
• Working knowledge of GAAP and standard accounting processes including accounts payable accounts receivable general ledger reconciliations and month-end close.
• Experience with accounting software such as QuickBooks and Ramp.
• Proficiency Microsoft 365 applications; intermediate to advanced Excel skills.
• Ability to communicate clearly and professionally Ability to manage multiple priorities meet deadlines and problem-solve.
• Strong attention to detail and demonstrated ability to produce accurate well-documented work.
• Ability to maintain confidentiality with financial and employee information.
• Commitment to accountability process improvement collaboration and mission-driven nonprofit work.

Desired Qualifications:

• Experience working in a nonprofit grant-funded consulting natural resources conservation or mission-driven organization.
• Experience with grant accounting restricted funds federal awards cooperative agreements or contract billing.
• Familiarity with Uniform Guidance allowable cost principles indirect cost allocation or funder compliance requirements.
• Experience supporting annual audits Form 990 preparation or nonprofit financial reporting processes.
• Experience reviewing labor distribution payroll allocations employee reimbursements and credit card expense documentation.
• Ability to help translate accounting requirements into clear procedures checklists and staff guidance.

Additional Information :

Schedule Requirements:

The average work week is 35-40 hours. The Ember Alliance is based in Fort Collins CO but we have employees across the United States in different time zones; the daily schedule allows for flexibility but needs to meet core working hours as agreed upon with the leadership team. 

Occasional evening or weekend work may be required to support time-sensitive organizational needs. Limited travel may be required for leadership meetings (e.g. strategic planning sessions). 

Work Location:

Remote US-based.  

Other Requirements:

Must be 18 years of age or older have a current and valid US drivers license and be legally eligible to work in the US. Employees are required to live in the US. Employees are required to complete a background check and motor vehicle record check prior to employment. Employees are required to hold a company credit card and may be subjected to a credit check. Failure to pass any of these checks does not automatically disqualify you from employment. 

How to Apply:

Interested applicants should review The Ember Alliance website and submit a resume cover letter and three professional references through the SmartRecruiters website. This position will close on September 2 2026 at 11:59 PST. Please specify your earliest available start date.  

Application Notice: To be considered for this position applicants must submit all requested application materials. Incomplete applications may not be reviewed or considered.

Candidates that meet 75% or more of the required qualifications are encouraged to apply. 

Remote Work :

Yes

Employment Type :

Full-time