Secretary for Teaching and Learning

POSITION: Secretary
12 Month Position

DEPARTMENT: Teaching and Learning

POSITION SUMMARY: Under the general supervision of the Assistant Superintendent of Teaching and Learning and the Executive Director of Teaching Learning and Equity the secretary will perform a variety of complex and responsible secretarial services clerical services routine administrative functions and related work as required by the department.

ESSENTIAL FUNCTIONS:

1. Serves as the secretary to the Executive Director of Teaching Learning and Equity performing a variety of clerical and technical tasks.

2. Serves as a vital staff communications and public relations link through electronic personal and telephone contact frequently serving as liaison with staff and the public.

3. Performs a variety of complex and specialized clerical work in support of Teaching and Learning programs and functions.

4. Composes correspondence documents and reports from oral and written directions.

5. Composes meeting summaries after attendance at meetings and from oral and written directions.

6. Serves as the department receptionist screens visitors receives telephone calls and answers questions concerning the Teaching and Learning Department district activities and policies.

7. Utilizes the Districts student information system Google Suite Excel and other computer programs for efficient and effective communication and record keeping.

8. Advanced knowledge of a variety of computer programs is preferred.

9. Establishes maintains and monitors accurate neat and efficient electronic and manual filing systems.

10. Prepares correspondence letters meeting minutes meeting agendas memos reports surveys newsletters brochures and other documents and communications as needed.

11. Transcribes types and maintains a variety of materials including special confidential correspondence and administrative files.

12. Maintains various databases and produces appropriate reports for the department.

13. Composes correspondence independently or from brief verbal instructions.

14. Plans coordinates and prepares for meetings for curriculum committees functions and operations.

15. Coordinates the supervisors calendar; makes necessary arrangements for school visits meetings and seminars and oversees arrangements for conferences workshops etc. conducted by or attended by the Executive Director of Teaching Learning and Equity

16. Performs all duties and responsibilities in a confidential manner.

17. Maintains regular and prompt attendance in the workplace.

18. Performs other related duties as assigned.

EDUCATION AND EXPERIENCE:

• Ability to carry out oral and written directions read write and speak at a level sufficient to fulfill the duties to be performed. High school diploma or equivalent required.

• Complex and responsible secretarial experience including at least two years of secretarial experience in a school district is preferred.

• Experience working with budgets and ordering is desirable.

SKILLS AND QUALIFICATIONS:

1. Knowledge of a high level of English usage spelling grammar punctuation and vocabulary.

2. Knowledge of modern office methods practices and procedures.

3. Ability to communicate effectively orally and in writing.

4. Ability to perform a variety of highly independent complex and responsible secretarial clerical and administrative support services requiring independent judgment with speed and accuracy.

5. Ability to complete projects and tasks with minimal supervision and direction.

6. Ability to deal pleasantly and effectively with visitors both in person and on the telephone in a wide variety of situations.

7. Ability to learn and apply District rules regulations policies and procedures.

8. Must have strong organizational skills.

9. Ability to maintain cooperative working relationships with those contacted in the course of work.

10. Strong interpersonal skills.

11. Ability to make independent decisions and accurately interpret laws and practices.

PHYSICAL REQUIREMENTS:

Employees in this position must have the ability to:

1. Sit for extended periods of time.

2. Enter data into a computer terminal/typewriter and operate standard office equipment for extended periods of time.

3. See and read a computer screen and printed matter with or without vision aids.

4. Speak so that others may understand at normal levels and on the telephone.

5. Hear and understand at normal levels and on the telephone with or without hearing aids.

6. Stand and/or walk and bend over on hard and/or uneven surfaces for extended periods of time.

7. Reach overhead grasp push/pull up to 25 pounds for short distances.

8. Lift and/or carry up to 25 pounds at waist height for short distances.

9. Bend squat stoop and/or climb for extended periods of time.

WORK ENVIRONMENT:

Employees in this position will be required to work indoors in a standard office environment and come in direct contact with District office staff and the public.

SALARY: In accordance with the Secretary Pay Scale Class 1A (Executive Director Secretary)