Secretary Administration (Prospective)

PRIMARY PURPOSE:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

QUALIFICATIONS:

TEA certification requirements

High School Graduate or GED
Ability to type 45 words per minute (60 or more words per minute is preferred)
Course work in typing shorthand bookkeeping and general business practices preferred

Extensive experience in performing stenographic and clerical work
A thorough knowledge of modern business practices and procedures and of business English Spelling and Commercial terminology
An extensive knowledge of the operations functions and general scope of authority of the School Administration and School Board
The ability to handle delegated administrative details
The ability to write clear and concise memoranda directives or letters without close supervision
The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
The ability to meet the public in a pleasant composed cordial manner and to speak clearly and effectively
The ability to establish and maintain effective working relations with all district employees as well as the general public

MAJOR RESPONSIBILITIES AND DUTIES:

Receives visitors ascertains the purpose of the visit attends to visitors business or refers him/her to the proper person or office.
Maintains effective public relations with the general public.
Provides superior clerical and stenographic assistance.
Keeps informed on local and state laws rules and regulations explains applicable regulations and policies to appropriate persons.
Reviews incoming and outgoing correspondence memoranda reports and similar materials for the purpose of summarizing and/or referring to proper persons.
Prepares correspondence memoranda forms requisitions and other records.
Maintains records in an efficient manner.
Calls on substitutes when teachers are out.
Sorts campus and regular mail.
Performs necessary bookkeeping functions such as simple statement analysis appropriate records for banking operations bookkeeping systems etc. if needed.
Keeps student data current as directed.
Keeps up with payroll on a daily basis for personnel if needed.
Orders supplies for students teachers and the office.
Types purchase orders receives and checks out materials.
Maintain of all office equipment to be maintained and or serviced.
Performs all duties in a safe manner to avoid injury to oneself and/or to others.
Performs other related duties as assigned.

EQUIPMENT USED:
Typewriter computer printer copier fax machine calculator telephone and shredder

WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress repetitive hand motions prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement

Edinburg CISD does not discriminate on the basis of race color national origin sex disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef Director of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8thAvenue Edinburg TX 78539 .

Edinburg CISD no discrimina por motivos de raza color origen nacional sexo discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Lasiguiente persona ha sido designada para manejar consultas sobre las polï½ticas de no discriminaciï½n: Title IX issues: Mark Director of Personnel/Legal Issues ADA/504 issues: Sofia Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .