Secretary 1

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service absent any applicable collective bargaining language and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

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BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69 resumes are not accepted during the initial application process. As the recruitment process progresses candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter resume transcripts diplomas performance reviews attendance records supervisory references licensure etc. at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing .
• Salary Calculations: For current state employees salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive Legislative Judicial) to the other.

• Note: The only way to apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

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• The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at WERE HERE TO HELP:

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Performs a variety of secretarial duties as described in the following areas:

• TYPING:
  • Using computers tablets and other electronic equipment formats and types a full range of correspondence reports bills drafts etc. from rough draft transcription dictated notes etc.;
  • Proofreads for content;
  • Edits using knowledge of grammar punctuation and spelling.
• FILING:
  • Designs office filing systems;
  • Organizes and maintains files (including confidential files);
  • Maintains updates and reviews reference materials and manuals.
• CORRESPONDENCE:
  • Composes routine letters/memoranda etc. (e.g. standard replies andacknowledgement letters) for supervisors signature.
• REPORT WRITING:
  • Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
• INTERPERSONAL:
  • Greets and directs visitors;
  • Answers phones and takes messages;
  • Answers questions requiring knowledge of terminology organization supervisorsresponsibilities etc. (e.g. appropriate referrals general purpose of the unit).
• PROCESSING:
  • Scans correspondence;
  • Pulls and attaches related materials;
  • Reviews routes and prioritizes mail.
• SECRETARY:
  • Arranges and coordinates meetings (including space and equipment);
  • Writes minutes of meetings lectures conferences etc. from rough draft;
  • Takes notes and/or meeting minutes;
  • Prepares expense accounts;
  • Makes travel arrangements.
• OFFICE MANAGEMENT:
  • Maintains an inventory of supplies and equipment;
  • Orders supplies when necessary;
  • Completes processes and maintains paperwork for purchasing (e.g. ordersrequisitions invoices etc.);
  • Maintains time and attendance records;

• Experience working with Microsoft Outlook Word Excel PowerPoint and Teams for scheduling.
• Experience coordinating meetings and taking minutes.
• Experience with Connecticut On-Line Law Enforcement Communication Teleprocessing System(Collect) and National Crime Information System (NCIC)
• Experience utilizing the Core-CT & Kronos for timesheet entering.
• Experience developing office procedures and systems including electronic filing systems invoice supply order.
• Experience maintaining up-to-date information for a large group of staff members including attendance records travel authorizations reimbursements calendars.