SEACBEC Administrative Assistant

Administrative Assistant Job Description (12mth/245 day contract)

Southeast Arkansas Community Based Education Center (SEACBEC)

Address & Location of Business: Business Phone Number:

P.O. Box 968

931 N. Myrtle- Building D Business Hours/Days:

Warren AR 71671 7:30AM-4:00PM

Immediate Supervisor:

Devin McDiarmid

Brief Job Description:

• Direct phone calls and distribute correspondence
• Handle requests and queries appropriately from staff teachers and visitors
• Manage calendar and schedule meetings and appointments
• All Occasion Cards: Birthdays Sympathy Get Well etc.
• Prepare agenda sign in sheets & take minutes for any meetings
• Check in and out source office supplies once delivered
• Type letters and/or create spreadsheets
• Organize and maintain office filing system
• Prepare Assembly room and/or conference rooms (e.g. make reservations and check equipment) and light hospitality duties.
• Cordially assist and scan background check for visitors entering building
• Event planning organizing classrooms office furniture etc.
• Faculty time cards attendance data on spreadsheet
• Email and correspond with area schools to provide the Director with updates in schedule changes school events grades other deadlines etc.
• Take attendance for on site area students and notify school secretaries
• Other duties as assigned

Training Areas:

Have work experience as a Staff Assistant Administrative Assistant or similar role

Computer literacy/skills

Minimum Bookkeeping

Willingness to learn new programs

Attention to details

Familiarity with office equipment (e.g. copiers printers and fax machines)

Organizational skills/Filing

Verbal and written communication skills

Professionalism while collaborating with varying managerial levels

Multi-tasking

Required Experience:

Junior IC