School Secretary Martin Elementary

Job Title

School Secretary

Reports to

School Principal

Status

Full time 1600 hours per year

Purpose of Job

School secretaries are essential to the success of Weakley County Schools. They are the face and voice of the school and often the person who sets the tone for visitors and families who want to feel welcome on campus. Throughout the day the school secretary ensures the smooth operation of the school day through coordination and communication with various personnel within and outside the district.

Qualifications

High school diploma

Experience in the area assigned preferred

Excellent written and verbal communication skills

Proficiency in Microsoft Word and Excel

Attention to detail

Team mentality

Positive attitude polite and professional in all interactions

Ability to establish and maintain cooperative working relationships with colleagues

Job Duties

Answer phones and greet visitors; acts as receptionist for the school

Operate general bookkeeping for the school; maintain accurate books and follow accounting policies per local state and federal regulations

Maintain calendars appointments and schedules

Processes bus requests and other student/parent office business

Prepare communications such as emails purchase orders invoices reports and other correspondence

Monitors staff attendance and leave system

Create and maintain filing systems both electronic and paper-based

Type copy scan with efficiency using office technology

Maintain spreadsheets and other records

Manage accounts timesheets and payroll

Maintains supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies.

Perform other duties as assigned. Specific schools have their own essential duties and responsibilities. A school secretary must work with administration to ensure the appropriate work is complete and the school operates efficiently.

Essential Functions or Duties

Maintain consistent predictable attendance and punctuality including participation in required meetings trainings and professional development

Perform all duties with integrity professionalism accountability and in compliance with all school district state and federal laws/policies.

Interact professionally and effectively with students parents/guardians coworkers administrators and members of the public.

Maintain appropriate confidentiality of student personnel and district information.

Follow all safety procedures and report hazards incidents or unsafe conditions in a timely manner.

Use district equipment technology and resources appropriately and in support of assigned duties.

Perform other duties as assigned by supervisors or administrators.

Model nondiscriminatory practices in all activities.

Physical Demands

This job may require lifting objects that exceed 20 pounds with frequent lifting and/or carrying objects weighing up to 10 pounds. Other physical demands that may be required are as follows:

Pushing and/or pulling

Stooping and/or kneeling

Reaching

Talking

Hearing

Seeing

Capacity and Ability Requirements

Specific capacities and abilities may be required of an individual to learn or adequately perform a task or job duty.

Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.

Verbal: Ability to understand the meanings of words and the ideas associated with them.

Numerical: Ability to perform arithmetic operations quickly and accurately.

Manual dexterity: Ability to move the hands and fingers easily.

General Requirements

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities duties and skills required of personnel so assigned.

Weakley County Schools is an Equal Opportunity compliance with the Americans with Disabilities Act the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applying online indicates the receipt and review of this job description by the (potential) employee.