School Secretary 10 Months

Granby Public Schools is seeking a highly organized customer-focused and detail-oriented School Secretary to join the team at Wells Road Intermediate School. The School Secretary serves as a key member of the school office team and is often the first point of contact for students families staff and visitors. This position provides administrative support for special education services student attendance substitute teacher coordination and daily school operations while helping to maintain a welcoming professional and efficient school environment.

Essential Responsibilities

Special Education Support

• Coordinate and maintain schedules for Planning and Placement Team (PPT) meetings Section 504 meetings and related appointments.
• Prepare distribute and track meeting notices correspondence and required documentation.
• Assist special education staff with scheduling communication and administrative support needs.
• Maintain confidential student records and documentation in accordance with district procedures and applicable regulations.

Student Attendance Management

• Monitor and maintain daily student attendance records.
• Process attendance-related documentation and reports.
• Communicate with parents and guardians regarding student absences tardiness and attendance concerns.
• Ensure accurate attendance reporting and recordkeeping.

Substitute Teacher Coordination

• Coordinate daily substitute coverage for teacher and staff absences.
• Communicate with substitute teachers regarding assignments schedules and school procedures.
• Collaborate with administrators to ensure appropriate staffing coverage throughout the school day.
• Utilize Frontline and other district systems to support substitute management processes.

Main Office Operations

• Serve as a welcoming and professional representative of the school for students families visitors and community members.
• Answer and direct telephone calls and respond to inquiries in a courteous and timely manner.
• Assist with student sign-in/sign-out procedures visitor management and school safety protocols.
• Manage incoming and outgoing correspondence mail and general office communications.
• Support student registration enrollment and records management activities as assigned.
• Prepare reports forms correspondence and other administrative documents.
• Assist with school events activities and other office functions as needed.

Team Collaboration

• Work closely with school administrators the Administrative Assistant teachers and support staff to ensure efficient office operations.
• Maintain strict confidentiality regarding student staff and district information.
• Demonstrate flexibility and the ability to manage multiple priorities in a fast-paced school environment.
• Foster positive relationships with students families staff and community members through professional and responsive customer service.

Qualifications

• High school diploma required; associate degree or higher preferred.
• Prior experience in a school municipal or professional office setting preferred.
• Experience with student information systems attendance management systems and educational software platforms such as PowerSchool Frontline or similar systems preferred.
• Proficiency with Microsoft Office Suite Google Workspace email and office technology.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and frequent interruptions.
• Ability to maintain confidentiality and exercise sound judgment.
• Demonstrated commitment to providing exceptional customer service and building positive relationships with students families and staff.

Work Schedule: 190 Days (180 Student Days plus 5 Days Before School Starts and 5 Days After School Ends) Hours are 7:30 am - 3:30 pm.

Salary: Category C School Secretary SEIU Collective Bargaining AgreementHourly Rate: $28.42 - $33.70 per hour commensurate with experience.

Please submit a cover letter resume and three professional references with your application.

TheGranby Board of Educationis committed to providing equal employment opportunities. It is the Boards intent to maintain a work environment that isTheGranby Board of Educationis committedto providing equal employment opportunities. It is the Boards intent tomaintaina work environment that is free of harassment discrimination or retaliation because of age race color national origin ancestry religion sex pregnancy gender identity or expression sexual orientation disability genetic information marital status veteran status uniformed service member status or any other status protected by federal state or local laws. For moreinformation please see ourHuman Resources page.

Required Experience:

Junior IC