School Office Technician

Under the general direction of the Principal or other assigned supervisor the School Office Technician provides clerical support to assigned school site personnel; assists with testing materials; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. The incumbents in this classification provide the school community with general clerical support which directly supports student learning and achievement.

The following alphabetical list of functions duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions duties and tasks from those set forth below to address business needs and changing business practices.

• Assists with maintaining MUSD student information systems by inputting data to run accurate reports.
• Assists with maintaining and updating of Cumulative Records (cums) including reviewing English Language (EL) cums before filing or sending to schools.
• Attends department and/or in-service meetings.
• Compiles data to provide information and prepare reports.
• Maintains inventory of supplies and materials (e.g. tests quizzes forms).
• Maintains manual and electronic documents files and records (e.g. letters forms reports) to provide up-to-date information and/or historical reference.
• Performs general clerical functions (e.g. faxing scanning copying data entry filing answering phones creating form letters and memos) to support office functions and communicate information.
• Performs student enrollment and withdrawal activities.
• Processes State/Federal assessment program materials; facilitates and distributes the district and site assessment programs.
• Provide oral interpretation for parents or written translation of items as needed.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit including various mandatory district trainings.

KNOWLEDGE SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Basic math including calculations using fractions percentages and/or ratios
• District policies and procedures
• English usage grammar spelling and punctuation
• Office methods and practices
• Customer service principles and practices
• Pertinent software applications

Skills and Abilities to:

• Prepare and maintain accurate records
• Train others
• Understand complex multi-step written and oral instructions
• Gather collate and/or classify data

• Work with a wide diversity of individuals in a variety of circumstances

• Problem solve to identify issues and create action plans
• Be attentive to detail
• Adapt to changing work priorities
• Meet schedules/deadlines organize and schedule activities
• Communicate and work with persons of diverse backgrounds/knowledge/skills
• Read write and communication clearly in English and a second language (usually Spanish) may be required

• Provide quality customer service
• Establish and maintain effective working relationships
• Work as part of a team
• Organize work effectively

RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized procedures; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to have some impact on the organizations services.

(At time of application and in addition to the Knowledge Skills and Abilities listed above.)

EDUCATION REQUIRED:

High school diploma or equivalent.

EXPERIENCE REQUIRED:

One (1) year of clerical experience in an office environment.

LICENSE(S) REQUIRED:

• Valid current California Drivers License or obtain transportations to drive to various sites occasionally.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the Districts applicable proficiency exam for the job class with a satisfactory score
• After offer of employment obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through Districts provider

*Materials Required:*
1. Completed application

2. Proof of High School Diploma or Equivalency or higher degree earned (copy of official transcript OR copy of diploma is acceptable)
3.Resume

*PC RULES 5.2.1.2 -5.2.1.2 -In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of a Supplemental Questionnaire to evaluate the applicants training and experience relative to the required knowledge and abilities for the position. No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.