Scheduling Coordinator
Job Location:
Philadelphia, PA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Voted one of INC.s Fastest Growing Companies and a Best Place to Work for three consecutive years IndeVets is on a mission to bring balance fulfillment and joy to veterinary medicine.
Our Mission: To revolutionize veterinary staffing by creating meaningful sustainable careers for veterinarians while delivering exceptional reliable talent to the hospitals that need them most.
Why IndeVets: Were a fast-growing values-driven company reshaping how veterinary medicine works and were just getting started. If you want to do work that matters alongside people who care deeply about quality medicine and doctor well-being youll fit right in here.
Whats This Role All About
The Scheduling Coordinator sits at the operational heart of IndeVets connecting partner hospitals with Associate IndeVets to keep schedules running smoothly. This is a relationship-first high-volume role that requires both precision and genuine care for the people on both ends of the scheduling process. You are the human in the loop the first call when something goes sideways and the steady presence that makes seamless coverage possible.
- Coordinate shift schedules between partner hospitals and Associate IndeVets ensuring reliable coverage with minimal gaps
- Serve as the primary point of contact for all scheduling questions requests and real-time issues from hospitals and AIVs alike
- Maintainaccurate up-to-date scheduling data across company systems holding a high standard for precision
- Build strong working relationships with hospital partners and doctors to support long-term retention on both sides
- Identifyscheduling gaps or emerging conflicts early and resolve them proactively before they affect coverage
YoullThrive in This Role If You Have...
- Comfort managing a high volume of simultaneous requests without letting anything fall through
- A genuine service mindset: you enjoy solving problems for people especially under time pressure
- Experience in a fast-paced coordination scheduling or customer service environment where accuracy is non-negotiable
- Strong communicationskills across channels (phone email Teams) and the calm to navigate urgent situations clearly
- Ability to work independently in a remote environment while staying tightly connected to a distributed team
- Availability to work8AM to4PM EST
Benefits
Did we mention we have competitive pay and great benefits Specifically:
Medical Insurance with a monthly Company contribution
Low-Cost Dental and Vision Insurance
Company-Paid Short-Term Disability Insurance
Low-Cost Long-Term Disability Insurance
Company-Paid Life and Accidental Death & Dismemberment (AD&D) Insurance
Voluntary Employee Spouse and Dependent Life Insurance
Company-Paid Employee Assistance Program (EAP)
Paid Parental Leave
Generous Paid-Time Off
401(k) and Roth 401(k) contribution with 100% employer match up to the first 4% with no vesting period
About Us
Our HQ may be in Philadelphia but we provide flexibility to work from your home office!
Doctor-driven and vet-led since day one IndeVets was founded in 2017 to bring balance fulfillment and joy to veterinary an industry burdened by extreme burnout weve created new ways to work so veterinarians can achieve professional success without personal compromise. We empower vets with the freedom to build their own schedules choosing when where and how they work at thousands of partner hospitals nationwide. Our associate vets receive deep-seated support and select roles tailored to their evolving needs. We are redefining the industry by growing the businesses of our partner hospitals with the best vets who are once again fueled by passion for vet med. Officially certified as a Great Place to Work.
For more information visit or follow us on LinkedIn Instagram and Facebook.
IndeVets is an Equal Employment Opportunity Employer. Applicants are considered for positions without discrimination on the basis of race religion sex national origin citizenship age disability or any other consideration made unlawful by application federal state or local laws.
If you need a reasonable accommodation due to a disability during the application process please contact .
A background check may be required for this position. We are committed to providing equal employment opportunities and criminal history will only be considered where relevant to the job.
Please be aware that the only legitimate form of email correspondence and recruiting comes from an @ email address or from an IndeVets ICIMS account.If you suspect you have received fraudulent communication from someone impersonating an IndeVets employee please contactimmediately.
Required Experience:
IC
