Scheduler (Administrative Assistant)

Job Title: Scheduler (Administrative Assistant) PACE Clinic
Job Type: Temporary (Up to 6 Months)
Schedule: Monday Friday 8:00 AM 4:30 PM
Location: 505 City Parkway West Orange CA
Pay: $23.92 $28.00 per hour (Based on experience)

We are seeking a detail-oriented and customer-focused Scheduler (Administrative Assistant) to join our PACE Clinic this role you will coordinate specialty appointments arrange transportation provide administrative support and serve as a key point of contact for participants families and healthcare providers. This position is ideal for someone who thrives in a fast-paced clinical environment and enjoys helping patients receive timely quality care.

• Schedule specialty appointments for participants.
• Coordinate transportation with participants families caregivers and transportation vendors.
• Communicate appointment details and updates to participants and families.
• Provide reception and front-office support as needed.
• Coordinate services with clinical staff and interdisciplinary teams.
• Maintain accurate documentation in medical records.
• Prepare reports correspondence spreadsheets and other administrative documents.
• Handle confidential participant and personnel information.
• Assist with department projects and other administrative duties as assigned.

• High school diploma or GED required.
• Minimum 1 year of experience in a clinical or healthcare setting.
• CPR and First Aid Certification required or willingness to obtain within six months of hire.
• Strong customer service and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office (Word Excel Outlook PowerPoint).

• Associate degree.
• One year of healthcare experience.
• Bilingual candidates are encouraged to apply (Spanish Arabic Chinese Farsi Korean Russian or Vietnamese).

• Excellent organizational and problem-solving skills.
• Strong verbal and written communication.
• Ability to work independently and collaboratively.
• Experience handling confidential information.
• Excellent time management and attention to detail.
• Ability to manage multiple priorities in a clinical environment.

• Ability to sit stand walk bend and use a computer for extended periods.
• Occasionally lift or move up to 50 lbs.
• Ability to communicate effectively in person and by telephone.

Apply today if youre organized compassionate and passionate about delivering exceptional patient service in a healthcare setting.

Yashika Jaint
Healthcare Recruiter