Sales Project Coordinator Malvern, PA

Job Description
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Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.


Job Description
Worthington Armstrong Venture (WAVE) a joint venture between Worthington Enterprises Inc. and Armstrong World Industries Inc. has established worldwide leadership in the production of suspended ceiling systems sold under the Armstrong brand name. Founded in 1992 WAVE operates under a long-standing corporate philosophy rooted in the Golden Rule combining the world-class culture of both parents. These core values continue to emphasize and fortify an unwavering commitment to our customers suppliers and shareholders.

WAVE provides total ceiling solutions that create distinct and innovative visuals in both commercial and residential spaces reducing installation time and cost and supporting customer collaboration to meet project management demands. As a Sales Project Coordinator you will support the Containment (Data Center) business segment by managing customer inquiries coordinating quote activity and maintaining accurate project information throughout the sales this role you will serve as the primary coordinator for incoming sales requests and customer-service activities ensuring every project is documented tracked and communicated efficiently from initial inquiry through quote completion and order support.

You will work closely with the Sales Team Customers Distributors Contractors Engineering Operations and Manufacturing to improve response times enhance customer satisfaction and maintain complete accurate project documentation within Salesforce CRM. This role is focused primarily on front-end sales-support activities through quote completion and is critical to improving the speed quality and consistency of the sales process while providing outstanding customer support.

Key Responsibilities

Manage the ISQuote email inbox to ensure all customer distributor and contractor inquiries are acknowledged and routed promptly.

Capture every customer inquiry and project opportunity in Salesforce maintaining accurate records for project configuration location and requirements.

Track the lifecycle of all quotations from initial request through completion following up with internal teams to ensure on-time delivery.

Maintain visibility of open quotes and provide regular status updates to sales representatives and management.

Document critical project details including product requirements project milestones and account information within Salesforce CRM.

Maintain tax-exempt documentation for customers and specific project opportunities.

Serve as the primary point of contact for customer questions regarding quote status documentation requests and general inquiries.

Coordinate with Engineering Manufacturing and Sales to gather information and resolve issues that affect quote accuracy or response times.

Generate reports and metrics to measure inquiry volume quote turnaround speed and overall customer-service performance.

Identify and implement process improvements and standardized workflows to enhance the customer experience and improve quote efficiency.

Additional Qualifications/Responsibilities
Required Qualifications

Associate degree in Business Customer Service Sales Administration or equivalent work experience preferred.

35 years of experience in customer service sales support project coordination or inside sales.

Experience working with CRM systems; Salesforce experience preferred.

Strong organizational and project-management skills.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office including Outlook Excel Word and Teams.

Ability to manage multiple priorities in a fast-paced environment.

Strong attention to detail and commitment to data accuracy.



**Remote work will be considered for candidates living within the PA/MD/NJ areas with willingness to travel occasionally to our office/plant locations in this region.

Preferred Qualifications

Experience with Salesforce CRM.

Familiarity with construction products building products or contractor/distributor customer environments.

Experience supporting quotation processes or coordinating projects in a manufacturing construction or building-products environment.

Experience generating reports and using metrics to improve customer service or sales-support processes.

Compensation

The anticipated base salary range for this position is $67442 to $84367 annually with a quarterly profit-sharing opportunity in addition to base compensation.