Sales Administrative Assistant

We specialize in the design installation service and maintenance of commercial and industrial projects. As a design-build leader our team has constructed and maintained mechanical systems for a wide variety of high-profile clients including hospitals data centers manufacturers hotels universities office buildings and more.

We are seeking a highly organized and detail-oriented Sales Administrative Assistant to support our service sales team. This role plays a critical part in keeping the sales operation running efficiently by managing administrative tasks coordinating internal processes and supporting account managers with day-to-day activities.

The ideal candidate is proactive tech-savvy and thrives in a fast-paced environment where accuracy and responsiveness are key.

• Provide administrative support to the sales team including account managers and leadership
• Manage and maintain CRM data (updating contacts tracking opportunities ensuring accuracy)
• Assist with proposal preparation and contract documentation
• Track and follow up on quotes proposals and sales opportunities
• Process service agreements renewals and related documentation
• Prepare reports on sales performance pipeline activity and key metrics
• Serve as a liaison between sales operations and customers to ensure smooth communication
• Support onboarding of new customers and ensure proper documentation is completed
• Assist with marketing or outreach efforts when needed (email campaigns client communications)

• 2 years of administrative sales support or coordination experience
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficient in Microsoft Office (Excel Word Outlook); experience with CRM systems (Dynamics 365 preferred)
• Ability to work independently and as part of a team
• Customer-focused mindset with a professional demeanor

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Sitting for long periods of time

Office environment

Medical Dental Vision Life Insurance STD LTD and 401k with match

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