Safety & Security Operations Associate(Fellowship Program)

The Safety & Security Operations Associate is responsible for providing operational and technical support to the Safety & Security (S&S) department. The incumbent will provide operations support to S&S management and loss prevention and safety initiatives; assist with business continuity planning; produce procedural and technical documentation; provide data analysis and create reports on department metrics; develop and manage the business dashboards; and participate in various S&S projects and initiatives. This position will proactively work with the S&S Team TRS Members external visitors members of TRS leadership and agency staff.

This Fellowship Program position is a full-time temporary limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelors degree or a masters degree from an accredited college or university in Criminal Justice Business Administration Communications or a closely related field within the last 12 months.

This role requires onsite work at our Austin TX headquarters.

WHAT YOU WILL DO:

Operations
Provides general office support for S&S staff and management including preparing copying and e-mailing correspondence forms and documentation.
Assists with developing maintaining and implementing S&S administrative and operating procedures and guidelines.
Assists S&S management with program area development.
Collaborates with S&S staff in documenting safety security and operational risk management processes and updating policies procedures and safety and security manuals.
Assists Operational Risk team in safety protocols for all building locations.
Assists with inventory and control of agency assets including administration and procedural processes.
Coordinates and communicates with other agency departments as needed to support the safety security and operational risk management office objectives.
Provides transportation services in agency vehicles for TRS staff and others as requested.
Assists with onsite inspections to identify hazards and risk exposures and implements risk mitigation measures.
Provides back-up coverage for TRS security desks.

Technical
Assists with documenting processes for new technologies being utilized by the security team.
Researches compiles maintains and analyzes data and metrics using charts graphs and databases and prepares summaries or reports.
Assists with the Security Safety & Prevention SharePoint sites and Safety Committee Webpage updates.
Maintains the Security and Safety & Prevention PowerBI dashboards for trend analysis and executive insight.
Prepares regularly scheduled and ad hoc reports as assigned.
Provides customer service to internal and external customers.
Assists with New Employee Orientation sessions on behalf of the S&S department.
Assists the Business Continuity Coordinator with updating the agencys Continuity of Operations Program (COOP) business continuity plans and disaster recovery plans.
Works on and collaborates with S&S personnel on special projects.

Fellowship Curriculum
Participates in trainings and projects related to the TRS Fellowship Program including webinars quarterly check-ins classes or other learning activities book group projects and the mentoring program.
Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.

Performs related work as assigned.