Safety Operations Manager

Harlem Childrens Zone (HCZ) a world-renowned education and poverty-fighting organization based in New York seeksan enthusiastic dedicated and mission alignedSafety Operation Managerwith the Safety Department.

TheSafety Operation Managerwill bring a passion for the mission of Harlem Childrens Zone: break the cycle of intergenerational poverty with comprehensive on-the-ground programming that builds up opportunities for children and families to thrive in school work and life.

Our HCZ Safety Team is committed to creating safe spaces for our scholars families community and staff members to thrive. We are stationed at 15 HCZ sites with a team of New York State licensed safety officers. We provide 24-hour support365 daysa year at our 3 Charter School/Community Center locations.

Reporting to the Safety Director theSafety Operations Manageris responsible foroverseeing the administrative aspects of the Safety team. The ideal candidate must be comfortable working in a fast-paced environment and balance the ability to work independently with effective collaboration between the Safety team and the rest of the organization.

For more information check outWant to Work at Harlem Childrens Zone Heres 7 Things You Need to Know.

• H.S diplomaBachelorsdegree preferred
• 3 years of related professional experience

Who You Are

• Proficiencywith Microsoft Office Suite (Word Excel PowerPoint) and Outlook
• Strong scheduling and calendar management skills
• Proven success in administering multiple projects simultaneously and prioritizing workload
• Excellent project and time management skills
• Impeccable attention to details and deadlines
• Excellent communication skills including written and oral communication skills
• Proven ability to work witha diversestaff
• Resourcefulness creativity and strong problem-solving skillsisa plus

WhatYoullDo

Administrative Duties:

• Maintain employee information

• File absence notesassistwith employee timekeepingvia UltiPro
• Update the weekly vacancy report
• Trackstaff annualSecurity Guard training requirements
• Maintain and update staff contact information i.e. mobile phone numbers sitenumbersetc.
• Coordinate new hire onboarding process
• Track hiring progress with candidates to ensure all documents aresubmittedon time.
• Calendar Management:
• Manage the Directors calendar
• Manage the Events calendar across the department
• Establish andmaintaininternal HCZ departmental relationships
• Act as Department HR liaison
• Set up and coordinate meetings and conferences both internal and external to HCZ
• Responsible for updating department databases including inventory staffing and others as requested
• Purchasing and Vendor Management
• Communicate with vendors for billing inquiries
• Submit departmental purchase orders vendor invoices reimbursements and other general expenses in a timely manner

Operations Management:

• Data entry for Certify Me building access system
• Assistwith training coordination including obtaining materials for the team
• Assist Safety Director with key and access code management
• AssistDirector in keeping alarm codes andemergency response call lists current
• On call during working hours toassistincoordinating staff assignments during safety crisisissues.
• Assistwith the administration ofthe Fresh Workswork order space requestandincidentreporting system
• Perform other duties as assigned

Schedule

• Monday Wednesday Friday 9 5 pm and Tuesday and Thursday 10 6 pm

As a member of the Harlem Childrens Zone team you will join a supportive and inclusive community dedicated to helping children families and our staff thrive. We offer highly competitive salaries a comprehensive benefits package and opportunities for growth.

Our exceptional full-time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additionalvoluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellnessperks
• Additional Benefits (Discounts on flights hotels theme parks concert tickets and more.)

The salary range for this position is $60000per year. To be considered interested applicants can alsosubmita cover letter and resume to No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. Harlem Childrens Zone is an EOE.

Required Experience:

Manager