RMU Records Technician
Job Location:
Fairfax, VA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Records Management Unit (RMU) Records Technician supports the management of centralized onsite active records management program and executes the delivery and retrieval of inactive records stored at an offsite warehouse facility. The records to be managed are located in our Active Records Units (ARUs) onsite the RMU in Fairfax VA our offsite storage at the FRC in Suitland MD and our recently acquired storage location at Iron Mountain in Suitland MD. The management of these paper records include not only tracking records but the delivery and retrieval from onsite storage and offsite storage facilities and maintaining records throughout their entire life cycle to include annual inventories and file plan creation for these records.
Chickasaw Nation Industries Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services Health Infrastructure and Engineering Mission Optimization Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental Vision) Company Life Insurance Short-Term and Long-Term Disability Insurance 401(K) Immediate Vesting Professional Development Assistance Legal Aid Assistance Program Family Planning / Fertility Assistance Personal Time Off and Observance of Federal Holidays.
As a federal contractor CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain and maintain the required customer clearance for access to systems facilities equipment and property.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the creation organization maintenance retrieval and retirement of litigation and case files in both physical and electronic formats.
- Record and update file information in CIMS AMMS and other tracking systems; ensure accuracy of all file movements and status changes.
- Locate and research case files using multiple reference tools databases and legacy systems.
- Identify organize label scan and interfile documents; create and maintain electronic file folders and barcodes.
- Process file requests ensuring proper authorization accuracy and timely delivery to requestors.
- Conduct regular quality control shelf reading and file inventories.
- Prepare files for transfer or retirement including labeling boxing listing and coordinating with FRC WNRC and Iron Mountain.
- Perform complex file organization tasks and special projects requiring planning and attention to detail.
- Train personnel coordinate clerk activities and support requestors in identifying cases and using CIMS search features.
- Maintain communication with requestors verify deliveries and track outstanding files.
- Conduct ad hoc research for COR and other government records staff using current and historical information systems.
- Review documents for proper identification prior to interfiling at external facilities.
- Operate scanning equipment prepare documents for scanning perform quality control and maintain related logs.
- Address customer inquiries and concerns professionally and promptly.
EDUCATION / EXPERIENCE
High school diploma or general education degree (GED) and a minimum of one (1) year of college/relevant training (e.g. paralegal training) and One (1) year of experience as a supervisor of records clerks in legal office environment and/or training or equivalent combination of education/experience.
A minimum of three (3) years of previous experience in records management and filing function and One (1) year of on-the-job experience using a computer terminal required.
EOE including Disability/Vet
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger handle or feel reach with hands and arms to handle objects and operate tools computer and/or controls. Required to speak and hear. Occasionally required to stand walk and stoop kneel crouch or crawl. Must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision distance vision depth perception and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
Required Experience:
IC
About Company
CNI serves as a holding company with multiple subsidiaries engaged in several lines of business for both the federal government and commercial enterprises.
