RESIDENCY PROGRAM COORDINATOR Emergency Medicine

The Residency Program Coordinator

• Supports and coordinates the infrastructure necessary to provide graduate medical education.

• Compiles and analyzes data.

• Participates in developing preparing and documenting projects and reports as needed. Utilizes and performs functions within the MedHub residency management system.

• Coordinates and prepares documentation required by regulatory and accrediting organizations specialty boards and societies and applicable state and federal agencies.

• Coordinates resident and faculty recruitment activities including preparing interview schedules arranging lodging and meals coordinating tours.

• Assists with screening applicants through the Electronic Residency Application Service (ERAS).

• Schedules meetings and prepares materials for conferences educational activities and committee meetings.

• Reviews monthly financial data and prepares reimbursement vouchers travel requests capital requests and other financial documentation. Participates in departmental cost containment initiatives.

• Provides backup administrative support for faculty including correspondence calendar management travel arrangements telephone coverage and other routine administrative functions.

• Coordinates attending physician on-call schedules leave schedules clinic schedules specialty schedules and faculty master schedules in accordance with guidelines.

• Coordinates orientation and checkout activities for medical students assigned to the department.

• Assists in planning and coordinating new resident orientation including preparation of materials meeting logistics catering and supplies.

• Coordinates resident and departmental events.

• Coordinates graduate medical education programs with management staff and internal and external customers.

• Prepares correspondence reports policies procedures and required program documentation.

• Maintains confidentiality of sensitive resident faculty employee patient and program information.

• Orients new employees and may provide guidance to volunteers students support staff and contract personnel.

Education: Associates degree or 2 years of experience may be considered in lieu of a degree.

Experience: None.

Licensure Certification and/or Registration: None required.

Other Minimum Qualifications: Computer proficiency in Microsoft Office Suite and related software applications. Must be self-directed able to work independently detail-oriented and maintain confidentiality. Excellent written and verbal communication interpersonal organizational and teamwork skills required. Ability to prioritize work manage changing priorities handle difficult situations with tact and diplomacy and function effectively in a fast-paced office environment. Position may require occasional travel and extended or weekend hours when operationally necessary.

This job description is intended to be a representative summary of the major responsibilities and accountabilities performed by incumbents in this role. Incumbents may be required to perform job-related tasks other than those specifically presented in this description.

Compensation Range:

Employee pay is based on a variety of factors including qualifications credentials education and prior work experience. The compensation range does not include benefits or pension plan.

Recruiter:

Recruiter Email:

For more information contact the HR Service Center at 1-.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age (40 or older) disability genetic information or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 8:00 a.m. to 4:30 p.m. Monday through Friday.

For more information on E-Verify: Pay and Well-beingat Carilion Clinic