Reprographics Specialist

Location: All candidates of consideration must be local to Reston VA for this on-site role.

Reprographics & Print Production

• Operate and maintain digital print production equipment including Canon and Konica Minolta devices
• Perform high-volume printing copying cutting folding binding and finishing services
• Prepare and format files for print production including PDF manipulation page setup file combining/splitting and quality checks
• Monitor print queues and production schedules to ensure timely completion of jobs
• Conduct basic troubleshooting and routine maintenance on reprographics equipment
• Ensure all print materials meet quality and client standards before distribution

• Process high volumes of survey and document materials including cutting batching cleaning tracking and preparation for scanning
• Perform accurate data entry and database/system updates
• Manage scanning workflows including batch separation file naming conventions indexing and quality assurance reviews
• Upload and organize electronic files such as PDFs and DAT files within internal systems and shared drives
• Maintain production logs spreadsheets and workflow documentation
• Support records management and document retention processes including preparation of materials for off-site storage

• Support daily incoming and outgoing mail operations
• Prepare and process shipments through FedEx USPS courier services and other delivery vendors
• Coordinate distribution packaging labeling and delivery of completed materials
• Assist with mailing house logistics batch processing and fulfillment activities
• Maintain organized mail room and production work areas

• Minimum of 5 years of experience in a production reprographics administrative support mail services or document processing environment
• Strong data entry skills with high attention to detail and accuracy
• Experience with scanning records management and document workflow processes
• Proficiency with Microsoft Office Suite including Excel Word Outlook and SharePoint
• Experience using Adobe Acrobat Pro
• Ability to manage multiple priorities in a deadline-driven environment
• Strong organizational communication and problem-solving skills
• Professional demeanor with strong customer service and client support abilities
• Self-motivated dependable adaptable and team-oriented
• Ability to lift and move materials up to 50 pounds

• Experience working in a corporate print center mail room or managed services environment
• Familiarity with mailing equipment inserters and fulfillment workflows
• Knowledge of digital print production and finishing equipment

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