Remote Personal Assistant

Remote Personal Assistant

Remote (United States)

Full-Time

ASI Instruments is committed to delivering innovative instrumentation and technology solutions while providing exceptional service to our customers. We are seeking a highly organized proactive and dependable Remote Personal Assistant to provide administrative and operational support to company leadership. The ideal candidate is detail-oriented resourceful and capable of managing multiple priorities in a fast-paced remote environment.

The Remote Personal Assistant will be responsible for managing executive schedules coordinating communications organizing documents handling administrative tasks and supporting day-to-day business operations. This role requires excellent organizational skills professionalism discretion and the ability to work independently.

Manage executive calendars appointments and meeting schedules.

Coordinate virtual meetings and prepare agendas.

Screen and prioritize emails phone calls and correspondence.

Prepare reports presentations and business documents.

Maintain confidential records and sensitive information.

Organize and maintain digital filing systems.

Perform accurate data entry and database management.

Draft professional emails letters and internal communications.

Track deadlines and ensure timely completion of assigned tasks.

Prepare expense reports and maintain administrative records.

Coordinate travel arrangements accommodations and itineraries when required.

Assist with vendor communications and procurement activities.

Monitor project timelines and provide follow-up on outstanding tasks.

Conduct online research and prepare summaries for management.

Assist multiple departments with administrative projects as needed.

Respond professionally to customer and vendor inquiries.

Route requests to the appropriate departments.

Maintain positive relationships with internal and external stakeholders.

Support remote collaboration through Microsoft Teams Zoom and other communication platforms.

High school diploma or equivalent (Associates or Bachelors degree preferred).

2 years of experience as a Personal Assistant Executive Assistant Administrative Assistant or similar role.

Strong proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).

Experience using Google Workspace.

Excellent written and verbal communication skills.

Outstanding organizational and multitasking abilities.

Strong attention to detail and problem-solving skills.

Ability to work independently with minimal supervision.

High level of professionalism and confidentiality.

Experience supporting executives remotely.

Familiarity with CRM ERP or project management software (Asana Trello ClickUp or similar).

Experience working within engineering manufacturing or technical organizations.

Knowledge of inventory purchasing or logistics processes.

Calendar Management

Email Management

Time Management

Document Preparation

Data Entry

Customer Service

Scheduling & Coordination

Research & Reporting

Problem Solving

Microsoft Office

Google Workspace

Communication

Organization

Confidentiality

Fully remote position.

Reliable high-speed internet connection required.

Quiet professional home office environment.

Standard business hours with occasional flexibility for urgent priorities.

Competitive compensation.

Flexible remote work environment.

Paid training and professional development opportunities.

Career growth within a growing organization.

Collaborative and supportive team culture.

ASI Instruments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race color religion sex national origin age disability veteran status or any other protected characteristic.