Remote Executive Assistant

Job Summary

We are seeking a highly organized proactive and detail-oriented Remote Executive Assistant to provide comprehensive administrative and operational support to senior executives. The ideal candidate is a self-starter who thrives in a fast-paced virtual environment possesses exceptional communication and organizational skills and can effectively manage multiple priorities while maintaining strict confidentiality.

As a Remote Executive Assistant you will play a critical role in ensuring executives operate efficiently by managing schedules coordinating meetings handling correspondence organizing travel and supporting special projects.

• Manage complex executive calendars appointments and scheduling across multiple time zones.
• Coordinate virtual and in-person meetings including preparing agendas presentations and meeting materials.
• Screen prioritize and respond to emails phone calls and other communications on behalf of executives.
• Arrange domestic and international travel including flights accommodations transportation and itineraries.
• Prepare reports presentations spreadsheets and business correspondence.
• Maintain confidential files records and sensitive company information.
• Organize digital documents and ensure efficient filing systems.
• Track deadlines follow up on action items and monitor project progress.
• Assist with budgeting expense reports and invoice processing.
• Coordinate with internal departments clients vendors and external stakeholders.
• Conduct online research and compile information for executive decision-making.
• Support event planning webinars conferences and company meetings.
• Recommend process improvements that increase efficiency and productivity.
• Perform other administrative and operational duties as assigned.

• High school diploma or equivalent; associates or bachelors degree preferred.
• 35 years of experience as an Executive Assistant Administrative Assistant or similar role.
• Experience supporting senior executives or leadership teams.
• Excellent written and verbal communication skills.
• Strong organizational multitasking and time-management abilities.
• Ability to work independently with minimal supervision.
• High level of professionalism discretion and confidentiality.
• Strong problem-solving and critical-thinking skills.
• Reliable high-speed internet connection and a dedicated remote workspace.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Proficiency in Google Workspace (Docs Sheets Drive Calendar Gmail).
• Experience with Zoom Microsoft Teams Slack and Google Meet.
• Familiarity with project management tools such as Asana Trello or ClickUp.
• Experience using CRM platforms such as Salesforce or HubSpot.
• Strong data entry and document management skills.
• Basic bookkeeping or expense management experience is a plus.

• Exceptional attention to detail
• Professional communication
• Calendar and schedule management
• Time management
• Adaptability and flexibility
• Problem-solving
• Organizational excellence
• Confidentiality and integrity
• Customer service orientation
• Initiative and accountability

• Fully remote position
• Flexible schedule based on executive needs
• Occasional evening or weekend availability may be required
• Collaborative virtual work environment

The successful candidate will:

• Maintain accurate and organized executive schedules.
• Respond promptly to communications and requests.
• Meet deadlines while managing multiple priorities.
• Demonstrate professionalism in all interactions.
• Anticipate executive needs and resolve issues proactively.
• Ensure confidentiality of sensitive business information.

• Competitive salary
• Remote work flexibility
• Paid time off and holidays
• Health dental and vision insurance (where applicable)
• Retirement savings plan
• Professional development opportunities
• Performance-based bonuses
• Opportunities for career growth

We are committed to creating an inclusive workplace and welcome applicants from all backgrounds. Employment decisions are made without regard to race color religion sex national origin age disability veteran status or any other protected characteristic under applicable law.

If you want to attract top candidates I can also tailor this description for a startup corporate executive real estate executive healthcare practice nonprofit or C-suite executive.