Remote Administrative Assistant

This is a remote position.

At Caring Senior Service our mission is to help seniors remain healthy happy and independent in the comfort of their own homes by providing compassionate high-quality care and exceptional customer service. We are committed to building a workplace culture centered around integrity teamwork innovation and professional growth.

As we continue to expand our operations we are seeking a highly organized and dependable Remote Administrative Assistant to support daily business operations and assist multiple departments with administrative tasks. This role is ideal for a proactive professional who enjoys organization communication problem-solving and helping teams operate efficiently in a remote environment.

The Remote Administrative Assistant provides essential administrative support by managing schedules maintaining records coordinating communications preparing documents and assisting with daily operational activities. The ideal candidate is detail-oriented adaptable and capable of managing multiple priorities while maintaining accuracy and professionalism.

This position requires strong organizational skills excellent communication abilities and the ability to work independently while collaborating with team members across the organization.

• Provide administrative support to management and internal teams.
  
• Manage calendars schedules appointments and meeting coordination.
  
• Organize and maintain digital files records and documentation.
  
• Prepare reports presentations spreadsheets and business documents.
  
• Respond to emails messages and internal requests in a timely and professional manner.
  
• Assist with data entry document processing and information management.
  
• Coordinate communication between departments clients and team members.
  
• Maintain accurate records and update internal systems as needed.
  
• Assist with onboarding documentation and administrative processes.
  
• Support meeting preparation including agendas notes and follow-up tasks.
  
• Monitor administrative workflows and identify opportunities for improvement.
  
• Handle confidential company information with professionalism and discretion.
  
• Assist with special projects and operational initiatives.
  
• Participate in training sessions team meetings and company activities.
  
• Perform additional administrative duties as assigned.
  

• High school diploma or equivalent required.
  
• Previous experience in administrative support office coordination customer service or related roles preferred.
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication abilities.
  
• Proficiency with Microsoft Office Suite (Word Excel Outlook Teams).
  
• Ability to manage multiple tasks and meet deadlines.
  
• Strong attention to detail and accuracy.
  
• Ability to work independently in a remote environment.
  
• Professional attitude and strong problem-solving skills.
  
• Reliable internet connection and a dedicated home workspace.
  

• Associate or Bachelors degree in Business Administration Healthcare Administration or a related field.
  
• Experience supporting healthcare senior care or service-based organizations.
  
• Familiarity with scheduling tools CRM platforms and project management software.
  
• Previous remote work experience.
  
• Experience handling confidential records and administrative documentation.
  

• Administrative Support
  
• Organization Skills
  
• Calendar Management
  
• Document Management
  
• Microsoft Office Suite
  
• Data Entry
  
• Communication Skills
  
• Customer Service
  
• Time Management
  
• Problem Solving
  
• File Management
  
• Scheduling Coordination
  
• Attention to Detail
  
• Multitasking
  
• Team Collaboration
  
• Professional Communication
  

• Flexible remote work environment
  
• Comprehensive onboarding and training
  
• Medical Dental and Vision Insurance (where eligible)
  
• Paid Time Off (PTO) (where eligible)
  
• 401(k) Retirement Plan (where eligible)
  
• Employee Assistance Program (EAP)
  
• Career advancement opportunities
  
• Ongoing professional development
  
• Supportive and collaborative team environment
  
• Work-life balance
  
• Employee recognition programs
  

At Caring Senior Service we believe our employees are the foundation of our success. We are dedicated to creating a supportive and inclusive workplace where team members are valued encouraged to grow and empowered to make a meaningful impact.

If you are organized dependable and passionate about supporting successful operations while contributing to a mission-driven organization we encourage you to apply and become part of the Caring Senior Service team.