Registration & Records Generalist
Job Location:
Greeley, CO - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Are you a current Aims Employee Temporary Worker If so to help avoid future access issues please apply through your Workday account using Browse Jobs in the in the Workday search field located on the top center of the screen.
Are you a current Aims Student If so to help avoid future access issues please apply through your Workday account using the Aims Jobs app on your Workday home page.
Are you both an Employee and a Student If so to help avoid future access issues please apply through your Workday account using Browse Jobs in the in the Workday search field located on the top center of the screen.
For assistance please contact the recruitment team at .
Minimum Hiring Annual Salary:
$52612.00Maximum Hiring Annual Salary:
$56821.00To attain the maximum annual salary employee must meet all minimum qualifications plus:
- 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
- Acombination of related education on-the-job work experience certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position may be considered.
The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.
Included with Aims Full-time Employment is a generous package of Benefits most are listed below:
- Benefits are effective immediately
- 100% employer provided medical & dental coverage employees (employee only option)
- 85% employer provided medical & dental coverage for employees spouse and/or family
- Voluntary vision insurance
- Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
- 17 paid holidays and 3 personal days each year
- Summer schedule: 4-day work week - Fridays Off
- Employer paid long-term disability and life insurance premiums
- Tuition waiver & reimbursement for employees
- Tuition waiver for dependents
- PERA employer (see for comprehensive benefits)
- Additional supplemental benefits & retirement programs available
- Access to the PERC (Aims gym) for employee & one guest
- Free parking on all campuses
Job Description:
Serves as a lead for student registration processes including but not limited to student registration troubleshooting processing of necessary registration & records data changes in compliance with Aims policies and procedures. Coordinates with academic units related to transfer course equivalencies. Serves as a point of contact for internal and external stakeholders related to registration and records processes.
Assists the Registration & Records leadership team in identifying developing and delivering training related to College policy and procedure federal and state regulations and registration and records functions.
Supports Registration & Records with special projects student information system testing and interpretation of policies procedures and other regulations.
Registration & Records Support:
- Provide quality student-focused service and engage in continuous quality improvement.
- Work collaboratively with staff and faculty in support of R&R-related strategic initiatives.
- Respond to a variety of questions from students staff faculty administrators and the college community.
- Resolve student concerns based on applicable policies procedures and processes as they apply to R&R.
- Input update and retrieve information from the Student Information Systems.
- Educate and assist students on the use of Aims web services.
- Support students through connection entry progression and completion of processes.
- Assist with processing using critical thinking and problem-solving to resolve issues.
- Refer students to other offices and resources as necessary.
- Maintain currency on R&R and general college student services information by attending meetings training and independent research.
Transfer Evaluation:
- Determine accreditation of transfer institution and the transferability of transcripted coursework.
- Articulate transfer coursework from outside educational institutions as well as from appropriate examinations such as CLEP or Advanced Placement.
- Coordinate with academic department chairs and program directors as needed to determine course equivalencies.
- Communicate transfer evaluation results to students in a timely manner.
- Monitor processes for adherence to deadlines procedures accuracy and consistency in data entry.
- Troubleshoot and help with problems related to transfer evaluation.
- In coordination with the Registration & Transfer Evaluation Coordinator develop and deliver training sessions to include all aspects of the process.
- Provide updated and additional training as needed.
- Assist with questions of transfer valuation as they relate to legislative and accreditation requirements and college policies and procedures.
Department Liaison:
- Research and resolve concerns with student data.
- Monitor and ensure compliance with legislative requirements such as FERPA.
- Serve as a contact for the redesign of high school programs and related forms.
- Assist students faculty staff and alumni with all aspects of Registration & Records.
- Assist with special projects as assigned by the Registrar Assistant Registrar and Registration & Transfer Evaluation Coordinator.
- Assist in testing of the ERP System and any other third-party systems associated with the Registration & Records office.
Other Duties as Assigned
Minimum Qualifications:
- Bachelors degree in Higher Education Business Administration or other related field; plus three (3) years of experience in a Registrar Records or related office or other related experience or an equivalent combination of education and/or work experience.
- Working knowledge of student records processes grading awarding of degrees and degree audit systems.
- Experience with student information systems and Microsoft Office programs.
Preferred Qualifications:
- In-Depth registration & records experience
All Applicants:
- Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the Work Experience section on your job application. We evaluate your experience based on this information.
- Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
- Be sure to upload all the required documents listed at the above in Additional Job Description section. This can be uploaded as part of your application materials in the My Experience section. If there are missing documents your incomplete application will not be considered. Per the Colorado Job Application Fairness Act you may redact information that identifies age date of birth or dates of attendance at or graduation from an educational institution.
Screening/Selection:
To be considered please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.
Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development short term projects meetings and substitute duties) which could amount to additional temporary pay.
Upon hire all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR physical and/or drug screen. Keep in mind a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.
About Company
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