Registrar

REGISTRAR

Our client has been providing hands-on career-focused education for more than 160 years preparing students for in-demand careers through practical training and personalized support. They foster a dynamic learning environment where motivated students are guided by experienced faculty and a supportive administrative team dedicated to their success.

We are looking for a highly organized and detail-oriented Registrar to join a dynamic campus team. The Registrar plays a crucial role in supporting the academic operations of the campus by managing student records ensuring compliance with academic policies and assisting with documentation related to academic achievement.

This position is full-time and onsite. You must be able to commute to Rockford Illinois.

Maintain and manage student files in accordance with company policies including processing new enrollments and handling student requests

Verify and approve enrollment documentation such as agreements graduation proof background checks and programmatic tests

Assist in ensuring the collection and accurate record-keeping of all required documentation

Process education verifications student demographic updates and information releases

Handle official transcript requests promptly and accurately

Assist in the registration process and manage scheduling changes due to course failures or other adjustments

Input term schedules into the student management system (CampusVue)

Provide students with documentation verifying their academic status

Process withdrawals both involuntary and voluntary ensuring timely and accurate completion

Manage incoming registrar-related mail

Process various status changes (e.g. future start re-enter drop leave of absence graduation etc.)

Enter and maintain data for Advanced Academic Standing Evaluation forms for transfer credits

Regularly report on enrollment statuses cancellations attendance issues and student status changes to academic leadership

Track and report on externship attendance and progress for applicable programs

Approve POG (Program Outcome Goal) submissions and process related reports

Run daily reports related to course requirements status changes attendance and student progress

Perform other duties as assigned to ensure smooth campus operations

Associates degree preferred; High School Diploma/GED required or equivalent combination of education and relevant work experience

Three years of work experience in student services within a college setting preferably in enrollment-related services admissions registration or records

Strong ability to work in a fast-paced environment while maintaining high levels of accuracy

Highly detail-oriented with the ability to work independently and stay task-focused

Proficient with Microsoft Office Suite (Word Excel) database software Google Docs and internet.

Previous experience with CampusVue is a plus

Must be punctual responsible organized ethical and a team player

Excellent multi-tasking and communication skills (written and verbal) required

Strong organizational skills and attention to detail

Must maintain professionalism and confidentiality of employee information and campus records

Must be flexible to work earlier or later shifts or weekends as needed

Salary: $40000 $45000 per year

Our client offers a competitive benefits package including:

Medical Dental and Vision Insurance

Paid Vacation Sick and Personal Time

Birthday Day Off

401(k) Plan with Company Match

Employee Assistance Program

Professional Development Assistance for Internal Academic Programs

Our client is an Equal Opportunity Employer (EOE/M/F/D/V/SO).

If you are ready to take on a challenging and rewarding role in an academic environment we encourage you to apply. Join the team and make a direct impact on student success and campus operations.