Registrar ALE SVEC #1679

Position Info:

• Position will remain open for a minimum of 5 days current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position. Top pay rate is for employees with 30 years Monroe School District experience.

Job Info:

• This is an ALE Registrar position 6 hours per day 190 days per year. Prefer to have selected candidate cross train during July/August in preparation for official start date of 8/31.

Benefit Info:

• *Benefits offered: Medical Dental Vision Prescription (SEBB) Long-Term Disability Insurance Accidental Death and Dismemberment Insurance and Life Insurance Retirement Sick personal and bereavement leave Health Reimbursement Arrangement (VEBA) Employee Assistance Program. *Optional Benefits: Additional life and accidental death and dismemberment insurance Deferred compensation Annuities (403(b) Roth) Medical flexible spending arrangement Limited purpose flexible spending arrangement Dependent care assistance program

CLASSIFICATION PSE-OP Office Personnel

TITLE Registrar

REPORTS TO Building or Department Administrator

POSITION SUMMARY

This position maintains and updates student records and provides secretarial support to the building administration. Responsibilities include maintaining student records including transcripts cumulative files and confidential files.

PREFERRED QUALIFICATIONS

Education and/or Experience

Required:

• Minimum requirement is High School Diploma or equivalent.

Desired for ALE program Registrar:

• ALE office experience preferred.
• Experience with Skyward and/or any ALE SIS preferred.
• Advanced skills with Excel/spreadsheets preferred.

Knowledge Skills and Abilities

• Knowledge of secretarial procedures including general bookkeeping
• Knowledge of correct grammar spelling and English usage
• Excellent written and oral communication skills
• Proficiency with general office machines and computer software programs including Microsoft Office and Adobe
• Ability to work independently with minimal supervision
• Ability to multi-task attend to detail and follow tasks through to completion
• Ability to make accurate arithmetic calculations
• Ability to set up and maintain accurate records and databases
• Ability to establish and maintain effective working relationships with staff parents and the general public
• Ability to work effectively under pressure and with constant disruptions
• Ability to interact with students in a warm confident manner
• Ability to exercise good judgment
• Ability to organize tasks and set priorities in order to meet deadlines
• Ability to anticipate work and initiate appropriate responses
• Observe strict confidentiality regarding student and staff information
• Performs related duties as assigned
• Availability to work extra hours to meet deadlines and complete assignments if required

• First Aid/CPR training.
• Availability to work extra hours to meet deadlines and complete assignments if required.

POSITION RESPONSIBILITIES

1. Adhere to federal and state laws and district regulations policies procedures and practices
2. Mandatory reporter for incidents of child abuse harassment intimidation bullying boundary invasions fights substance abuse etc.
3. Abide by employment provisions provided for in the collective bargaining agreement
4. Observe strict confidentiality regarding student information
5. Understand create map and monitor course codes using school-specific systems.
6. ALE Program: Organize schedule and manage state testing.
7. Maintains confidential student files and records including transcripts permanent record cards and emergency contact data; pulls files for counselors. Responds to requests for transcripts.
8. Maintain and reconcile student records for compliance reporting.
9. Registers students for classes. Enters student information and master class schedule into computer system. Generates class lists after student registration. Assists administrators in resolving registration and scheduling problems.
10. Generates reports and student lists. Prepares monthly enrollment figures for district office.
11. Tracks grade point averages and class rank.
12. Monitor student progress toward graduation requirements including grades credits and state requirements.
13. Assist graduating seniors with end of year tasks and college readiness.
14. Post student grades and credits.
15. Communicate deficiencies with appropriate parties.
16. Compiles list of students for graduation events and honor roll publication; ensures accuracy.
17. Creates correspondence and forms for school administrators as needed.
18. Maintains regular and punctual attendance.
19. Performs related duties as assigned.

PHYSICAL/MENTAL REQUIREMENTS

The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions:

• Use of a personal computer for extended periods of time
• Use of a telephone and other office equipment
• Ability to perceive the nature of sound; near/far visual acuity depth perception
• Ability to communicate orally; manual dexterity to operate office machines gross and fine motor skills
• Exert 10 to 20 pounds of force on a frequent basis
• Ability to lift carry push pull or otherwise move objects
• Sit for extended periods of time walk stand
• Attend off-site trainings and workshops as deemed necessary
• Work is conducted in a shared open office environment with consideration toward equipment noise confidentiality voice volume
• The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day may be time spent outdoors and is subject to a variety of changing weather conditions and potentially uneven/slippery surfaces.

Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job.

Office environment. Employees may experience constant interruptions; required to deal with distraught or angry parents staff or students in a calm supportive manner. Frequently required to meet inflexible deadlines.

EMPLOYMENT CONDITIONS:

• I-9 employment eligibility in compliance with the Immigrations Reform and Control Act
• HIV/HBV training (obtain within 60 days of hire date District provided)
• Human Resources new hire training (obtain within 60 days of hire date District provided)
• First Aid/CPR/AED Training (obtain within 60 days of hire date District provided)
• Fingerprint Background Check Verification
• Mandatory reporter for incidents of child abuse harassment intimidation bullying fights substance abuse etc.
• Adherence to federal state and district regulations policies and practices
• Abides by employment provisions provided for in the collective bargaining agreement

This position is that of a Registrar to the department administration and is represented by the PSE of Monroe Office Personnel Association. Vacations holidays and other conditions of employment are covered under the PSE of Monroe Office Personnel collective bargaining agreement. Hours and days to be determined by the district.

EVALUATION PROCEDURES:

An annual evaluation of performance shall be completed by the building administration in accordance with District evaluation procedures.

AFFILIATION

PSE of Monroe Office Personnel FLSA Covered

Created June 8 2021