Regional Operations CoordinatorExecutive Assistant

WHAT YOULL DO
As a Regional Operations Coordinator/Executive Assistant youll be responsible for:

• Manage the Regional Principals schedule priorities appointments and action items to ensure
• commitments and deadlines are met as directed.
• Prepare meeting agendas materials notes and follow-up action items.
• Provide administrative support and complete special projects as assigned.
• Track business development opportunities and communicate progress updates to key stakeholders asneeded.
• Coordinate client and industry relationship-building activities including project tours architect visitsclient lunches industry events and gifting initiatives.
• Arrange business travel accommodations transportation and reservations for the Regional Principal.
• Collect code and submit expenses invoices and reimbursement documentation in a timely and accurate manner

• Coordinate employee engagement activities social events and learning opportunities that strengthenregional culture and connection.
• Ensure employees have the tools and resources necessary to work effectively in office and remoteenvironments.
• Coordinate recognition efforts for employee birthdays service anniversaries and other milestones celebrations.
• Support communication and follow-up between regional field teams and operational departments tofacilitate timely issue resolution and information sharing

• Serve as regional liaison for Information Technology initiatives and requests as needed.
• Provide basic technology support and submit help desk tickets as appropriate.
• Coordinate technology setup for new office-based employees including phones monitors docking
• stations and related equipment.
• Maintain regional training laptops and office technology equipment.
• Support project teams in establishing and maintaining temporary jobsite office technology needs.
• Coordinate maintenance and troubleshooting of regional office technology assets including printers andrelated equipment

• Serve as regional liaison for Marketing initiatives and requests as needed.
• Coordinate regional events volunteer activities and employee engagement initiatives in partnership withthe National Marketing and Events Coordinator.
• Support regional communications staff meetings and contributions to company-wide communications.
• Maintain regional client and industry partner contact information.
• Coordinate branded materials including stationery business cards apparel office signage and jobsitesignage with Marketing team.
• Support promotional initiatives architect dinners project tours and client engagement activities.
• Support client and vendor gifting initiatives including annual holiday gifting programs.
• Partner with the Marketing team to ensure all regional activities align with company brand standardsand messaging

• Serve as regional liaison for Human Resources initiatives and requests as needed.
• Partner with the Employee Development Manager to support new hire onboarding and orientation activities.
• Complete I-9 employment verification requirements for regional hires as needed.
• Support employee separation processes and related administrative requirements as needed.
• Coordinate pre-employment drug screenings with local providers as required.
• Assist employees with Human Resources inquiries and direct them to appropriate resources or teammembers.
• Monitor and communicate outstanding Human Resources training requirements.
• Support regional recruiting and industry events that enhance employer brand awareness and recruiting efforts

• Serve as regional liaison for Safety initiatives and requests as needed.
• Monitor and communicate outstanding safety training requirements including OSHA and First Aid/CPR certifications
• Process regional safety documentation accurately and in a timely manner.
• Coordinate the procurement of regional safety materials and supplies as directed.
• Assist employees with safety-related inquiries and connect them with appropriate Safety teamresources

• Serve as regional liaison for Accounting initiatives and requests as needed.
• Train and assist employees with expense reimbursement processes and systems.
• Review and approve regional administrative invoices within established authority levels.
• Monitor regional administrative budgets including employee events office supply and community givingexpenses.
• Manage regional field checks and related documentation in accordance with company procedures

• Serve as regional liaison for Construction Division initiatives and requests as needed.
• Coordinate regional vehicle and equipment support activities as needed.
• Support operational requests from regional project teams to facilitate successful project delivery

WHAT YOU NEED TO SUCCEED

To be successful as a Dowbuilt job title youll need:

• Minimum of three (3) years of experience in office management administrative support executive assistance or a related role.
• Bachelors degree in Business Administration Human Resources or a related field or an equivalentcombination of education and professional experience.
• Bilingual English/Spanish is preferred.
• Proficiency in Microsoft Office Suite required; experience with Smartsheet strongly preferred.
• Experience using web-based collaboration and business tools such as Smartsheet Slack and Egnyte.
• Strong technical aptitude and the ability to quickly learn and adapt to new technologies and systems.

• Excellent organizational time management and prioritization skills with the ability to manage multipleresponsibilities in a fast-paced environment.
• Strong problem-solving and critical thinking skills with sound business judgment and a proactive solutions-oriented approach.
• Exceptional written and verbal communication skills that are clear concise professional and adaptableto a variety of audiences and situations.
• High level of integrity discretion and professionalism when handling sensitive and confidentialinformation.
• Ability to build and maintain effective working relationships with employees leaders vendors andexternal partners.
• Demonstrated emotional intelligence active listening skills and a collaborative mindset includingknowing when to seek assistance and escalate issues appropriately.
• Flexible resourceful and adaptable with the ability to shift priorities and maintain composure inchanging or challenging situations.
• Dependable self-motivated and accountable with strong attention to detail and follow-through.
• Commitment to fostering an inclusive and respectful workplace and contributing positively to teamculture.

• Competitive pay commensurate with skills and experience
• 100% paid medical dental vision and $50000 in basic life insurance for full-time employees (35% medical coverage for dependents) first of the month following DOH
• 401(k) retirement savings plan with employer profit sharing contribution
• Company-paid short-term disability policy for all full-time employees
• 8 paid holidays each year no waiting period
• Paid Time-Off (PTO)
• Mentorship and career development opportunities
• Annual discretionary bonus
• Opportunities for travel if desired