Recruiting Operations Specialist

Handshake was founded on a simple belief that everyone deserves a path to a great career regardless of where they went to school or who they know. Today we power 25 million job seekers 1 million employers and 1600 educational institutions.

In 2025 we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations publish benchmarks and push the boundary of data. Weve grown from $0 to $1B run rate and pay $60M to over 30K individuals every month.

Why join Handshake now:

• Shape how every career evolves in the AI economy at global scale with impact your friends family and peers can see and feel

• Partner hand-in-hand with world-class AI labs Fortune 500 partners and the worlds top educational institutions

• Work together with engineers scientists operators and more from Palantir Meta Scale AI and former YC founders

• Build a massive fast-growing business with billions in revenue

Handshake is looking for a Recruiting Operations professional to join our growing team. You will play a pivotal role in shaping the future of our recruiting function. As we invest in automation optimize our recruiting technology stack and evolve into our next stage of operational maturity were looking for a systems-savvy operations professional who thrives at the intersection of recruiting operations and candidate experience.

This is a unique opportunity to help build scalable processes improve data integrity provide exceptional candidate experience and contribute to transformative projects that will shape how we hire at Handshake. If youre passionate about efficiency energized by technology and ready to roll up your sleeves and take ownership wed love to meet you.

• Deliver a best-in-class candidate experience by scheduling interviews with speed and efficiency.

• Support existing recruiting technologies including configuration training and creating documentation.

• Proactively identify and implement process improvements in scheduling workflows recruiter workflows and recruiting operations.

• Own recruiting data integrity by conducting routine audits analyzing trends and developing dashboards to support decision-making.

• Build and maintain reports and dashboards to track key recruiting metrics.

• Support team members with technical issues and troubleshooting related to recruitment systems.

• Collaborate with cross-functionality stakeholders to enhance integrations system functionality and overall efficiency.

• Communicate professionally tactfully and empathetically with candidates hiring managers interviewers recruiters and cross-functional teams.

• 2 years of experience in recruitment coordination or recruiting operations in a fast-paced environment.

• Experience working with an ATS (e.g. Ashby Workday) and other HR technologies.

• Proficient in Google Suite (Calendar Docs Sheets Slides).

• Strong problem-solving mindset especially in systems management and process improvements.

• Excellent organizational skills multitasking abilities and ability to manage competing priorities.

• High attention to detail and data accuracy.

• Strong communication skills both written and verbal.

• High level of professionalism and confidentiality.

Handshake delivers benefits that help you feel supportedand thrive at work and in life.

The below benefits are for full-time US employees.

Ownership: Equity in a fast-growing company

Financial Wellness: 401(k) match competitive compensation financial coaching

Family Support: Paid parental leave fertility benefits parental coaching

Wellbeing: Medical dental and vision mental health support wellness stipend

Growth: Learning stipend ongoing development

Remote & Office: Internet commuting and free lunch/gym in our SF office

Time Off: Flexible PTO 15 holidays 2 flex days

Connection: Team outings & referral bonuses

Explore our mission values and comprehensive US benefits at Experience:

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