Recruiting Operations Coordinator

About Us

How This Role Impacts Live Oak and its People

TheRecruiting Operations Coordinatoris a key member of the Recruiting team responsible for coordinating and executing critical recruiting and onboarding operations that help attract hire and welcome top talent to Live Oak. This role partners closely with candidates hiring managers recruiters and cross-functional teams across the Bank to deliver an exceptional candidate experience while ensuring hiring and onboarding processes are efficient compliant and well executed. Through strong attention to detail proactive communication and operational excellence this individual helps position Live Oak as an employer of choice and supports the Banks continued growth and success.

What Youll Do at Live Oak

Interview Scheduling & Candidate Experience

• Deliver exceptional communication and support to candidates recruiters and hiring managers throughout the recruiting lifecycle.
• Champion a best-in-class candidate experience by providing guidance scheduling support timely updates and proactive issue resolution from application through hire.
• Coordinate and lead all interview logistics ensuring a high-quality experience for candidates and interview teams.
• Manage candidate travel and onsite interview experiences proactively addressing scheduling changes and serving as the primary host and coordinator onsite.
• Lead logistical planning and execution for Campus Recruiting initiatives and Summer Internship Programs partnering with stakeholders to deliver a seamless participant experience.
• Assist with ad hoc coverage for the People Business Partner and the People Operations teams as needed (exit interviews termination documentation VOEs reporting etc.).

Onboarding Recruiting Operations & Process Improvement

• Facilitate the pre-hire onboarding process partnering across Recruiting People Learning & Development IT Security and hiring teams to ensure a compliant efficient and positive transition to employment.
• Serve as the main point of contact for candidates related to onboarding providing timely updates guidance and proactive issue resolution.
• Partner across the People team and key business stakeholders to strengthen culture improve service delivery and ensure efficient compliant handoffs throughout the hiring process.
• Serve as the primary operator of contractor onboarding processes and support compliant and effective Recruiting vendor relationship management.
• Execute end-to-end employment background screening by reviewing results and supporting documentation to ensure compliance with company policies regulatory requirements and hiring standards.
• Ensure all pre-hire requirements are completed accurately and within established service-level expectations prior to start date approval.
• Act as a subject matter expert for pre-hire onboarding operations translating process knowledge into clear documentation tools and best practices that drive consistency compliance and efficiency.
• Process vendor and agency invoices ensuring timely payment and accurate recordkeeping.
• Support internal and external audit requests to ensure regulatory compliance and operational readiness.
• Maintain a strong understanding of financial services regulatory and compliance requirements including BSA AML CIP and OFAC ensuring recruiting and onboarding processes align with organizational standards and controls.

Required Experience

• 2 years of professional experience in a role requiring strong attention to detail time management organization and support of internal or external customers.
• Demonstrated ability to handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Strong administrative and technical proficiency including experience working with business systems and Microsoft Office applications.
• Exceptional organizational skills with the ability to manage multiple priorities deadlines and process-driven workflows.

Preferred Experience

• Experience with Microsoft Outlook Workday or similar HRIS and applicant tracking systems.
• Exposure to staffing agency agreements contract amendments and contractor engagement terms.
• Experience with pre-employment screening programs including background checks employment verifications and compliance-related hiring requirements.
• Knowledge of recruiting onboarding and vendor management processes within a regulated or compliance-focused environment.
• Demonstrated ability to identify process improvements and implement solutions that enhance efficiency compliance and the overall candidate experience.
• Bachelors degree in Human Resources Business Administration or a related field.

Our Values

• Dedication:Possess a deep commitment to Live Oak Banks mission and core values exemplified through a strong work ethic adaptability and pride in your work.

• Ownership:Take initiative to deliver positive results by proactively and creatively solving problems while maintaining a high degree of quality.

• Respect:Treat everyone with courtesy politeness and kindness.

• Innovation:Embrace fresh ideas and fearlessly contribute new solutions to emerging or existing problems.

• Teamwork: Foster collaboration accountability and trust with others and understand that together we do more

For a detailed overview of our employee benefits please visit: Oak Bank is an Affirmative Action and Equal Opportunity Employer Minorities/Women/Veterans/Disabled. We consider applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information veteran status or disability. Equal access to programs service and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify human resources at.

EEO is the Law

Please note that we provide at least the minimum requirement of paid sick leave to our employees who reside in states that require employer-paid sick leave including but not limited to Arizona California Colorado District of Columbia Maine Maryland Massachusetts Michigan Nevada New Jersey New Mexico New York Oregon Rhode Island Vermont and Washington.