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Recruiting Coordinator
Job Location:
Job Location:
Los Angeles, CA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
11 August 2026 (5 hours ago)
Posted:
Application Deadline:
8 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
TheRecruiting Coordinatorprovides administrative and operational support for recruitment activities across the organization nationwide. This role serves as the primary coordinator for the Applicant Tracking System (ATS) candidate scheduling job postings hiring manager access candidate communications recruitment reporting and onboarding initiation.
The Recruiting Coordinator helps ensure candidates and hiring managers have a smooth timely and professional experience throughout the recruiting process. The ideal candidate is highly organized responsive comfortable working across multiple systems and able to manage a high volume of recruiting activities while maintaining accurate records and strong follow-through.
Essential Duties & Responsibilities
Applicant Tracking System & Recruiting Operations
The successful candidate will demonstrate:
Success in this position includes:
The Recruiting Coordinator is expected to take ownership of assigned recruiting processes from beginning to completion. This includes proactively monitoring outstanding actions following up with candidates and hiring managers maintaining accurate system records and ensuring recruiting activities do not stall due to administrative delays.
This position requires a strong sense of urgency accountability organization and customer service. The Recruiting Coordinator plays a critical role in keeping the Companys nationwide recruiting efforts organized efficient and moving forward.
TheRecruiting Coordinatorprovides administrative and operational support for recruitment activities across the organization nationwide. This role serves as the primary coordinator for the Applicant Tracking System (ATS) candidate scheduling job postings hiring manager access candidate communications recruitment reporting and onboarding initiation.
The Recruiting Coordinator helps ensure candidates and hiring managers have a smooth timely and professional experience throughout the recruiting process. The ideal candidate is highly organized responsive comfortable working across multiple systems and able to manage a high volume of recruiting activities while maintaining accurate records and strong follow-through.
Essential Duties & Responsibilities
Applicant Tracking System & Recruiting Operations
- Serve as the primary coordinator and day-to-day administrator for the Applicant Tracking System (ATS).
- Maintain accurate candidate requisition and hiring information within the ATS.
- Create update and close job requisitions and postings as needed.
- Provision hiring managers and other appropriate users with ATS access and provide basic system guidance and support.
- Monitor recruiting workflows to ensure candidates are progressing appropriately through each stage of the hiring process.
- Identify incomplete applications outstanding steps or system issues and coordinate follow-up.
- Maintain organized and accurate recruiting records and documentation.
- Post approved positions to the Companys career site and appropriate external job boards.
- Assist with drafting formatting and maintaining job descriptions and job advertisements.
- Ensure job postings are accurate consistent professional and aligned with approved position requirements.
- Monitor active and paid job advertisements.
- Close paid job postings promptly when positions are filled paused or no longer require advertising to avoid unnecessary recruiting expenses.
- Assist recruiters and hiring managers with job fairs hiring events and other recruitment initiatives.
- Support nationwide recruitment efforts based on hiring needs and business priorities.
- Conduct candidate outreach through phone email text and approved recruiting platforms.
- Schedule and coordinate candidate interviews with recruiters and hiring managers.
- Manage interview calendars confirmations rescheduling and candidate communications.
- Provide candidates with timely instructions and updates throughout the recruiting process.
- Follow up with candidates regarding incomplete applications or outstanding hiring requirements.
- Maintain a professional and positive candidate experience from initial contact through onboarding handoff.
- Coordinate with hiring managers regarding open positions interview availability candidate status and recruiting needs.
- Ensure hiring managers have appropriate system access and understand the recruiting workflow.
- Assist hiring managers with scheduling and administrative recruiting needs.
- Help maintain timely communication between candidates recruiters and hiring managers.
- Escalate delays outstanding actions or process concerns when necessary.
- Prepare and distribute recruiting reports as requested.
- Monitor and tracksource of hireto help evaluate recruiting channel effectiveness.
- Track recruiting activity open requisitions candidate volume interview activity hires and other key recruiting metrics.
- Assist with identifying trends in recruitment sources and job board effectiveness.
- Support recruiting leadership with data needed to evaluate hiring activity and recruitment spending.
- Maintain accurate ATS data to ensure reporting is complete and reliable.
- Initiate the onboarding process once a candidate has been approved for hire.
- Ensure required candidate and hiring information is complete before transitioning the candidate into onboarding.
- Coordinate with HR hiring managers recruiters and other appropriate stakeholders to support a smooth transition from candidate to new hire.
- Follow up on outstanding pre-employment or onboarding requirements as assigned.
- Ensure appropriate recruiting documentation is maintained and the requisition is properly closed following a successful hire.
- Assist with nationwide recruiting projects hiring initiatives and process improvements.
- Support job fairs recruiting events hiring campaigns and high-volume hiring efforts.
- Help maintain recruiting templates communications job descriptions and standard operating procedures.
- Provide general administrative support to the Talent Acquisition and Human Resources teams as needed.
- Identify opportunities to improve recruiting workflows candidate communication system utilization and operational efficiency.
- Perform other duties as assigned.
- High school diploma or equivalent required; associate or bachelors degree in Human Resources Business Administration or a related field preferred.
- Previous recruiting HR staffing administrative or coordination experience preferred.
- Experience working with an Applicant Tracking System strongly preferred.
- Experience coordinating calendars and scheduling interviews across multiple stakeholders preferred.
- Strong proficiency with Microsoft Office Google Workspace or similar business applications.
- Ability to learn and navigate recruiting technology job boards and HR systems quickly.
The successful candidate will demonstrate:
- Strong organizational and time-management skills.
- Excellent attention to detail and data accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities requisitions candidates and deadlines simultaneously.
- Strong follow-through and sense of ownership.
- Ability to work independently while supporting recruiters and hiring managers across multiple locations.
- Professional and responsive candidate communication.
- Comfort working with recruiting data and generating reports.
- Ability to maintain confidentiality and appropriately handle sensitive candidate and employee information.
- Strong customer-service orientation when supporting candidates hiring managers and internal stakeholders.
- Ability to identify issues follow established processes and escalate concerns appropriately.
Success in this position includes:
- Accurate and timely ATS administration.
- Timely interview scheduling and candidate follow-up.
- Accurate and current job postings.
- Prompt closure of filled or unnecessary paid advertisements.
- Complete and reliable recruiting data and source-of-hire reporting.
- Timely hiring manager provisioning and support.
- Smooth transition of selected candidates into onboarding.
- Consistent follow-through on recruiting activities and outstanding actions.
- Positive candidate and hiring manager experience.
- Effective operational support of recruiting efforts nationwide.
The Recruiting Coordinator is expected to take ownership of assigned recruiting processes from beginning to completion. This includes proactively monitoring outstanding actions following up with candidates and hiring managers maintaining accurate system records and ensuring recruiting activities do not stall due to administrative delays.
This position requires a strong sense of urgency accountability organization and customer service. The Recruiting Coordinator plays a critical role in keeping the Companys nationwide recruiting efforts organized efficient and moving forward.
