Recruiting Coordinator (Contract)

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotives next chapter. From operating systems to zonal controllers to cloud and connectivity solutions were addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity AI security and more well map a new way forward. Working together well create a future thats more connected more intelligent more sustainable for everyone.

Role Summary

As an Recruiting Coordinator (Interview Experience Partner) you will own the candidate experience across the full interview lifecyclefrom scheduling and travel arrangements to data integrity and the virtual and on-site experiencewhile serving as an ambassador for the Rivian and Volkswagen Group Technologies brand at every interaction.

Youll join a high-performing team dedicated to delivering a world-class candidate journey and operational excellence partnering closely with recruiters sourcers and hiring teams to drive precision and a service-forward approach to Talent Acquisition. Beyond day-to-day scheduling coordination youll take initiative in identifying and resolving candidate interview issues champion process and data improvements and take on operational scope as needed such as job and data audits AI tooling background verifications and immigration support.

This role is based in Palo Alto CA with a hybrid work arrangement requiring 3 days per week in office. This is a 6-month Contract position.

Responsibilities

• Own end-to-end interview scheduling and logisticsincluding candidate travel arrangementsensuring prompt high-touch communication with candidates and internal stakeholders throughout the process

• Partner closely with recruiters sourcers and hiring teams across various time zones to recommend and implement process improvements that enhance the candidate experience

• Manage the virtual and on-site interview experience proactively identifying and resolving issues to maintain a seamless candidate journey

• Utilize Ashby (ATS) and emerging AI tooling to manage scheduling tasks and drive operational efficiency

• Support Talent Operations projects or tasks that ensure data integrity compliance and automation as needed

Qualifications

Minimum Qualifications

• Prior experience coordinating high-volume scheduling or logistics ideally within a recruiting or talent operations function

• Hands-on experience with an Applicant Tracking System (ATS); direct experience with Ashby a plus

• Strong working knowledge of Google Suite (Gmail Calendar Sheets Docs); Zoom video-conferencing and HackerRank a plus

• Experience supporting or executing data integrity audit or compliance-related processes

• Demonstrated experience managing multiple concurrent tasks or projects across cross-functional teams

Preferred Qualifications

• Bachelors Degree preferred

• Familiarity with talent operations functions such as background verification immigration support or AI/automation tooling

We build the exceptional and we believe the people doing that work should be rewarded addition to a competitive base salary full-time positions may be is eligible to participate in our annual company performance bonus program.

Payments are discretionary and not guaranteed; actual amounts depend on company results and the terms of the plan in effect and require active employment at the time of payout. This role is also eligible for equity in the form of Restricted Stock Units (RSUs) subject to board approval and the terms of our equity incentive plans including applicable vesting requirements.

In addition to our compensation programs we invest in our people with a comprehensive benefits package designed to support the health wellbeing and financial future for full-time employees including health coverage retirement savings time off and family planning programs. Offerings vary by country. Learn more about our global benefit programs.

External candidates can apply for this role through the Rivian and Volkswagen Group Technologies careers site ( If you are a current employee please apply through our internal job board.

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin ancestry sex sexual orientation gender gender expression gender identity genetic information or characteristics physical or mental disability marital/domestic partner status age military/veteran status medical condition or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation such as those covered by the Americans with Disabilities Act that requires accommodations to assist you in the search and application process please email us at

Rivian and Volkswagen Group Technologies may collect use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (Candidate Personal Data). This data includes contact demographic communications educational professional employment social media/website network/device recruiting system usage/interaction security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out analyzing and improving our application and recruitment process including assessing you and your application and conducting employment background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal regulatory and corporate governance obligations; (v) record keeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties including individuals on our People Team Finance Legal and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies service providers including providers of background checks staffing services and cloud services.

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data including to or in the United States Canada and the European Union and in the cloud and this data may be subject to the laws and accessible to the courts law enforcement and national security authorities of such jurisdictions.

If you provide a mobile telephone number as part of your application or during the recruitment process Rivian and Volkswagen Group Technologies may use that number to contact you via SMS text message for recruitment-related purposes including scheduling logistics and status updates. Message and data rates may apply. You may opt out of SMS communications at any time by replying STOP to any text message you receive from us. Consent to receive SMS messages is not a condition of applying for or being considered for employment.

Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information.

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Please note this job posting represents an open active vacancy. Additionally we are not currently accepting applications from third party application services.

Required Experience:

IC