Recruiting Administrative Assistant

Overview Nelson Mullins an AmLaw 100 firm is seeking a Recruiting Administrative Assistant to provide administrative and recruitment support to the Firms Human Resources and Recruiting teams. The role is heavily focused on interview scheduling candidate coordination calendar management recruiting documentation and administrative support rather than traditional HR Generalist responsibilities A Day in the Life The Recruiting Assistant will support the Firms recruitment efforts by coordinating candidate activities tracking applicant progress and partnering with hiring attorneys and internal stakeholders throughout the hiring process. This role is responsible for scheduling interviews meetings and video calls through Microsoft Teams and Outlook Calendar maintaining accurate recruitment data and electronic files and ensuring consistency across internal systems and databases. The position will also draft format edit and proofread recruitment-related correspondence and documents while providing general administrative support to the Human Resources Recruiting and Management teams. Success in this role requires strong organizational skills effective communication and the ability to manage multiple priorities while interacting professionally with internal and external contacts. We Know You The ideal candidate will thrive in a fast-paced environment demonstrate exceptional attention to detail and handle confidential information with professionalism and discretion. Qualifications 24 years of experience in a law firm professional services or corporate environment preferably supporting recruiting human resources or administrative functions. Proficiency in Microsoft Office applications including Word Excel PowerPoint Outlook and database management systems. Strong organizational analytical and problem-solving skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously. Who We Are With more than 1000 attorneys policy advisors e-discovery professionals and other business professionals across offices in California Colorado the District of Columbia Florida Georgia Illinois Maryland Massachusetts Minnesota New York Ohio Pennsylvania Tennessee Texas West Virginia and throughout North Carolina and South Carolina Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.
The Recruiting Assistant will support the Firms recruitment efforts by coordinating candidate activities tracking applicant progress and partnering with hiring attorneys and internal stakeholders throughout the hiring process. This role is responsible for scheduling interviews meetings and video calls through Microsoft Teams and Outlook Calendar maintaining accurate recruitment data and electronic files and ensuring consistency across internal systems and databases. The position will also draft format edit and proofread recruitment-related correspondence and documents while providing general administrative support to the Human Resources Recruiting and Management teams. Success in this role requires strong organizational skills effective communication and the ability to manage multiple priorities while interacting professionally with internal and external contacts.
The ideal candidate will thrive in a fast-paced environment demonstrate exceptional attention to detail and handle confidential information with professionalism and discretion. Qualifications 24 years of experience in a law firm professional services or corporate environment preferably supporting recruiting human resources or administrative functions. Proficiency in Microsoft Office applications including Word Excel PowerPoint Outlook and database management systems. Strong organizational analytical and problem-solving skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.