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Records Office Support Specialist

State Of Wyoming

Job Location:

Rawlins, WY - USA

Monthly Salary: Not provided by the employer

Posted: 19 July 2026 (30+ days ago)

Application Deadline: 16 October 2026

Vacancies: 1 Vacancy

Job Summary

Description and Functions

GENERAL DESCRIPTION:

Come Join The Wyoming Department of Corrections (WDOC)!The State of Wyoming offers a comprehensive benefits package including retirement insurance paid leave and more.

The Wyoming State Penitentiary is seeking an Office Support Specialist I to assist in our Records department. This entry-level position provides vital support to the records office through meticulous data entry and file management. We are looking for a highly detail-oriented candidate who can multitask effectively work independently with limited supervision and communicate clearly. Exceptional data entry accuracy and a strong working knowledge of spreadsheets and customized software are required. The ideal applicant will also possess basic math skills and a strong commitment to organization. Please note: The successful candidate must be able to obtain certification from the Department of Criminal Investigation for the NCIC and Sex Offender registration systems

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

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Why Rawlins

Rawlins offers the perfect blend of small-town charm and big adventure. Nestled in the heart of Carbon County its a community surrounded by wide-open spaces and outdoor recreation opportunities. Spend your weekends fishing for trout and walleye at Seminoe State Park hitting the ATV trails enjoying a round at the local golf course or experiencing the excitement of local rodeos. Plus Casper is just a short drive away for even more outdoor and cultural experiences.

And rememberWyoming has no state income tax meaning more of your paycheck stays with you!

Human Resource Contact:or

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Acts as a specialist in the assigned program area performing the most complex technical duties including legal secretary responsibilities.
Resolves problems and makes recommendations for improvements.
Conducts research troubleshoots office systems or procedures for efficiency and accuracy; collects organizes and details writing the required documentation in answering queries.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies or departments.
Maintains financial or otherrecords; verifies statistical reports for accuracy and completeness and publishes statistical reports.
Accurately maintains agency files andrecords; inputs data into databases.
Prepares reports; verifies computer systems databases and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and corrects documents for procedural compliance; evaluates the information for accuracy.
Provides customer service to customers clients staff and inmates; acts as a resource and explains rules and procedures to co-workers customers and/or inmates.
Responsible for inventory assets.
Performs administrative duties requiring considerable judgment.
Resolves some light computer issues/concerns.
Refers customers to appropriate supportive service agencies.
Tracks information.
Maintains and reviews case files to determine actions to be taken.
Evaluates information for accuracy.
Must be able to maintain thousands of base files and their accuracy.
Assists in ordering and maintaining Social Security cards birth certificates and state ID.
Examine reconcile and verify inmate count sheets; store data electronically and create reports.
Provide support to Records Manager and Records Clerks.
Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment

Qualifications

PREFERENCES:

Preference will be given to those with data entry and filing experience and good communication skills with 2-4 years of progressive work experience in an office setting.

KNOWLEDGE:

Knowledge of applicable federal state and local laws codes regulations and policies technical processes and procedures related to the department.
Knowledge of financialrecordkeeping and reporting principles and procedures basic accounts payable and purchasing.
Knowledge of the principles and practices of employee supervision training and evaluation.
Knowledge of techniques for providing a high level of customer service.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Lifting/grasping up to 20 pounds on an occasional to regular basiswithout assistance
Walking on cement floors on an occasional to regular basis
Walking up and down stairs on an occasional basis
Stooping bending kneeling and crouching on an occasional basis
Reaching on a regular basis
Typing/Repetitive motion on a frequent basis
Talking/hearing on a frequent basis
Seeing: the visual ability to perform an activity such as analyzing data and figures viewing computer terminal and extensive reading
Pre-service training is required which includes Krav Maga defensive tactics.

NOTES:

FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug Free Workplace. All staff are subject to drug testing while employed by the WDOC.
Successful Applicants for employment must pass a background/reference check and drug screen upon appointment.
The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage and harassment and the elimination of prison rape.
WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical dental life insurance paid vacation and sick leave paid holidays tuition reimbursement program Wyoming State Retirement and 457 Deferred Compensation Program longevity pay and opportunities for advancement.

Supplemental Information